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Disability Information Student Handbook

Section Two: Using Disability Services and Accommodations
General Accommodations

Alternate Media Guidelines

This chart describes the requirements students with disabilities must follow to obtain alternate media.

To order alternate media at De Anza, see Alternate Media Steps which details the procedures students use to obtain instructional materials in alternate media.

To return to the general Alternate Media Services page which describes alternate media types and De Anza's services, click here.


1.1  Student Responsibilities


Request an Alernate Media Authorization Form from DSS counselor/EDC Advisor and provide it to an Assistive Technology instructor for signature. The completed TAV form must be submitted to the Alternate Media Specialist before alternate media can be requested.
Required to provide proof of purchase textooks or other materials to be converted unless a publically available copy is legally obtainable or the materials are provided to all De Anza students at no charge.
Sign off that they will not share or duplicate alternate media provided through DSPS, nor permit anyone else to do so.
  • Electronic files are copyrighted and may not be reproduced or distributed in a format other than that provided to the student.
  • Any further reproduction or unauthorized use is a violation of copyright law.
Misuse of alternate media may result in college disciplinary action.
Must submit all requests in a timely manner, taking into account that delivery turn around time varies depending on 
  • the format of the original source material,
  • the conversion process required,
  • the scope of the project,
  • the number of projects in priority order.
Students must alert their DSS counselor or EDC advisor in the event that they are unable to or are delayed in obtaining required book information or course materials.
1.2 Materials and Preferences
The College produces alternate media for only those materials
  • directly related to instruction, or
  • required to provide access to college public information.

The Alt Media Specialist (AMS) may consult with the student, the counselor/advisor and/or assistive technology staff to determine and recommend the most appropriate format.

Preference is given to the format specified by the student, when possible.



Materials available on-line in an accessible format will typically be accessed directly by the student, using assistive technology on campus.


Students will be provided with one alternate format only for each material requested.

Multiple formats may be provided as an exception only on recommendation by an access technology instructor for the purpose of evaluating or learning appropriate access technology.


If a Daisy version or other alternate media of your choice is not available, the AMS will advise regarding other options.


2.1   Production and Delivery

Projections of completion or delivery dates for alternate media are determined on a case by case basis.  


After receipt and review of an Alt Media Request Form and any accompanying materials, the AMS will notify the student of a projected completion date.


For alternate media requests of course examinations/tests
  • students must have followed the Steps and Guidelines for Test Accommodation. 
  • arrangements must be made with the testing proctor a minimum of one academic week prior to the exam is or by the final exam deadline, whichever is applicable.
 2.2 Priority Order

Alt Media production will normally follow a priority system, as follows:
  • Examination materials
  • Required textbooks
  • Class handouts
  • Required supplemental course materials
  • General college materials


 3.1 Quantity for Scanning
 3.1.1 Books submitted for scanning will be scanned in their entirety, unless otherwise specified on the Alt Media Request Form.
3.2.2 Requests to scan only a portion or parts of a book are honored only on consultation with the AMS or on the request of the counselor/advisor.
 3.2   Book Handling
3.3.1 Books to be scanned will have their bindings removed.
  • The book will be returned, unbound, with the alternate format materials.
  • Students may have the book rebound in a spiral binding at their own expense.
  • Student can make a special request for the binding to not be removed if no more than 50 pages are to be scanned.  No more than 2 requests in a quarter are permitted.


4.1 Terms of Loans

Daisy CD Players may be borrowed on a short term basis only.  Students are expected to purchase their own player whenever possible.

Daisy books are loaned for a one quarter term.

Electronically-formatted books from the Alt Media Specialist are on loan for a one quarter term.
4.2 Return Due Dates 
All quarterly loans are due back in the DSS office no later than the last day of the Finals period.



5.1 Exceptions to Alternate Media Guidelines


 5.1. Any exception is subject to approval by, as appropriate,
  • Alt Media Specialist
  • DSS Counselor/EDC Advisor
  • DSPS Executive Head or De Anza Administrator
 5.2 Accommodation Effectiveness
5.2.1  Questions or concerns about accommodation effectiveness should be brought to the attention of the DSS counselor/EDC advisor as soon as possible. 

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Last Updated: 3/22/12