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Summer 2010
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NOTE: You will no longer receive a paper copy of important dates and deadlines in your mailroom inbox. Instead you'll find Faculty Admissions and Records Deadlines on this For Faculty Web site.
Notifications and Reminders: All class information will be communicated through MyPortal and e-mail.
IMPORTANT! |
If you have any questions about dates and deadline, please contact us in the Admissions and Records Office.
- Barry Johnson at 408.864.8722 or johnsonbarry@fhda.edu
- Joan Ferrick at 408.864.8721 or penaferrickjoan@fhda.edu.
Using the Online Faculty A&R Tools in MyPortal
Starting June 28, 2010
- Print your class list(s) by the first day of class (registration continues through June 27). MyPortal provides real time roster information throughout the term.
- Print your add code authorizations for each class section
By July 2, complete your (No Show) Drops
- Print your class list(s) from MyPortal
- Next to the student’s name and student ID, ENTER N/A and the date the student is to be dropped.
- Submit printout to A&R office, due no later than July 6 (due to the July 4-5 holiday)
The faculty paper process for dropping students is only for summer. An online drop procedure is expected to be ready for fall. NOTE: Students can drop classes online using the MyPortal registration system.
Web Browser Technical Requirements
Contact the ETS Tech Help Call Center with questions regarding online portal upgrade at 408.864.8324 or e-mail techhelp@fhda.edu.
Important Faculty Portal Action Dates and Deadlines
NOTE: Non-standard courses (less than 6 or 8 weeks during summer): See Action 2 for instructions on adds/drops.| Action for Quarter Classes | Description | Time Frame | Deadline |
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| Print class list | Print your class list(s) beginning June 28 (registration continues through June 27). MyPortal provides real time roster information throughout the term, including add/drop status. | 6/28 or first day of the class |
Starting June 28 or first day of the class |
| Non-standard courses less than 6 or 8 weeks (example: 2 week course) | Add and Drop dates for these courses depend on the number of weeks of instruction for your class. If you have any questions, you may contact Joan Pena Ferrick at ext. 8721, penaferrickjoan@deanza.edu or Barry Johnson at 408.864.8722 or johnsonbarry@fhda.edu | 2 Week Classes: Add first three days; Drop with a refund the first two days; Drop no grade, no refund the third day of the class; Drop with a “W” the next four days of the class. |
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| Drop students who never attended for refund eligibility | Complete your (No Show) drops by printing your class list(s) from your MyPortal class list. Next to the student’s name and student ID, enter N/A then the date the student is to be dropped. Students receive no grade of record and a refund. Due to the holiday, these class list print outs are due in the A&R Office no later than July 6. | 6 Week & 8 Week Classes 6/28-7/2 |
6 Week & 8 Week Classes 7/6 |
| Add students from waitlist |
Wait List Procedure If your class closed during registration and a wait list was created, that wait list shows in your MyPortal class lists. Print your wait list(s) on the first day of classes. Add students in the order listed on the wait list to fill available vacancies in your class. Students on the wait list were informed they must attend the first class session in order to be considered for addition to your class. |
6 Week & 8 Week Classes 6/28-7/2 |
6 Week & 8 Week Classes 7/2 |
| Drop students with no grade of record for refund if you missed the July 2/July 6 deadline | If you miss the July 2 & July 6 date to submit your class list to drop No Show students for a refund, submit a Blue Addendum form to Admissions and Records in person at the Faculty Window no later than 5 p.m. on Thursday, June 8. Important Reminder: It is a faculty Title 5 responsibility to drop all no shows. | 6 Week & 8 Week Classes 7/8 | 6 Week & 8 Week Classes June 8th by 5 p.m. at the A&R Faculty Window |
| Add students who missed add deadline |
To add a student who missed the deadline, faculty need to make sure the student has an Add Authorization Code. Then the Student needs to bring this Add Authorization Code to the Admissions and Records Office with photo ID in person by 6 p.m. Tuesday, July 6.
For Faculty: If any student did not add by July 6 and you still want to add these students, Faculty need to submit a Blue Addendum form with an Add Code to Admissions & Records in person by 5 p.m. on July 8th. |
6 Week & 8 Week Classes |
For 6 Week & 8 Week Classes, students come to the A&R Office by July 6th by 6 p.m.
Faculty: July 8th by 5 p.m. |
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Drop students with no grade of record and no refund |
During the second week of class, you can continue to drop students with no grade of record. Students will not be eligible for refund at this point. Complete these drops by printing a new class list from your MyPortal. Next to the student’s name and ID, state the date of the drop between the dates listed to the right. Example case: Students who show up on the first day of class but not since. |
6 Week Classes 7/6-7/7
8 Week Classes 7/6-7/12
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6 Week Classes 7/7
8 Week Classes 7/12 |
| If you have a 6-week class and miss the 7/7/10 deadline, you can submit a Blue Addendum form in person to the Admissions and Records Office by 5 p.m. on 7/8/10. For 8-week classes, you have until 7/13/10 by 5 p.m. |
6 Week Classes 7/8
7/13 |
6 Week Classes 7/8 by 5 p.m.
8 Week Classes 7/13 by 5 p.m. |
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| Drop students for "W" grade by printing class roster |
Complete your “W” Withdrawals by Printing your Class List(s) from your MyPortal. Next to the student’s name and student ID enter the date the student is to be given a “W” Withdrawal. Class List(s) issuing a “W” Withdrawal are due at the Admissions and Records Office by 5 p.m. on July 22nd for 6 week classes and by 5 p.m. ob Aug 3rd for 8 week classes. |
6 Week Classes 8 Week Classes 7/13 to 8/3 |
6 Week Classes 8-Week Classes 8/3 by 5 p.m. |
| Drop students for "W" grade if you missed deadline |
If you have a 6-week class and miss the 7/22/10 deadline, you can submit an Addendum form in person to the Admissions and Records Office by 5 p.m. on 7/27/10. For 8-week classes if you miss the deadline of 8/3/10, you have until 5 p.m. on 8/5/10. |
6 Week Classes 8 Week Classes 8/4 to 8/5 |
6-week classes 8 Week Classes by 8/5 at 5 p.m. |
| End of Term Adds/Drops | End of term ADDS: There will be NO end of term late adds for Summer. End of term DROPS must include documented “extenuating circumstances” approved by Title V. with an Addendum form (rev. 1/27/10). |
1st 6-week & 8-week classes Due 8/31
2nd 6-week & 12-week classes Due 10/1
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| Positive Attendance Scanner | Positive Attendance Hours using your MyPortal. They are due three working days after finals. |
6 week classes
8 week classes |
6-week classes 8-week classes Due 8/25 |
| Submit Grades |
All online grades are due three working days after finals. Each student must receive a grade on the final online grade report.
Online grades for Non-Standard term spanding courses will open on the My Portal for Summer 2010 beginning July 19. Online grades will open on the My Portal for six-week Summer courses beginning August 2 and remain open. No grade scanners will be printed. Course attendance and other records should be retained by faculty or can be dropped at Admissions for scanning. NOTE: Faculty should retain attendance and student grade calculations for three years in case of a grade dispute. Documents may also be submitted to Admissions for scanning. |
6 week classes
8 week classes
12 week classes |
6 week classes 8/11
8 week classes 8/25
12 week classes by 9/22 |
Non-Standard Courses: (non-12 week courses)
- Add and Drop dates for these courses depend on the number of weeks of instruction for your class.
- If you have any questions you may contact Joan Pena Ferrick at X8721, penaferrickjoan@fhda.edu or Barry Johnson at X8722, johnsonbarry@fhda.edu.
Important Information About Grading
- Each student must be assigned a grade. No end of term Ws can be assigned; either assign an incomplete (I) or grade.
- In letter-graded courses, the only authorized grades are A+, A, A-, B+, B, B-, C+, C, D+, D, D-, F, & I.
- In pass/no pass classes, an "A", "B", or "C" will assign a pass (P) grade and "D" or "F" will assign a no pass (NP) grade.
- Incomplete contracts need to be submitted to Admissions. All other records should be retained by faculty.
- If you assign an incomplete grade (I), submit an Incomplete Contract to Admissions and retain a copy for your records.
REMINDERS:
- Public Posting of Grades: No grades, scores, or test results may be posted or displayed in any public place using students’ ID numbers or any portion of their ID numbers. This includes web posting.
- Grade Changes: Title V of the California State Administrative Code states, “The determination of the student’s grade by the instructor shall be final in the absence of mistake, fraud, bad faith or incompetency.”
- Grading Policy Information is on pages 25- 26 of the De Anza College Catalog
