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Winter 2010
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Note: The list of important dates is the only printed information that you will receive from A & R for the quarter. All other class information will be communicated through the My De Anza Faculty Portal. Check for periodic A & R announcements and reminders on the My De Anza tab each time you log in at http://portal.deanza.edu. |
Using the Online Faculty Portal for All Other A&R Functions
- Print your class list(s) beginning January 4th (registration continues through January 3rd). The Portal provides real time roster information throughout the term, including add/drop status.
- Complete your (No Show) drops and other drops online during the first 3 weeks, as well your withdraws (Ws) and your grades through the portal.
- IMPORTANT: Faculty with no drops during the first 3 weeks must confirm this for audit purposes. Please email Joan Ferrick in Admissions and Records at penaferrickjoan@fhda.edu by January 25, with NO CENSUS DROPS in the subject line and your course name/section number(s) in the message area.
Web Browser Technical Requirements
You need the Adobe Flash Player Version 10 plugin to use some faculty portal tools. Contact the ETS Tech Help Call Center with questions regarding online portal upgrade at 408.864.8324 or email techhelp@fhda.edu.
Important Faculty Portal Action Dates and Deadlines
NOTE: Non-standard courses (non-12 week): See Action 2 for instructions on adds/drops.| Action for Quarter Classes | Description | Time Frame | Deadline |
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| Print class list | Print your class list(s) beginning January 4 (registration continues through January 3). The Portal provides real time roster information throughout the term, including add/drop status. | 1/4-1/9 |
Starting Jan. 4, or first day of the class |
| Non-standard courses (non-12 week) | Add and Drop dates for
these courses depend on the number of weeks of instruction for your
class. If you have any questions, you may contact Joan Pena Ferrick at ext. 8721, penaferrickjoan@deanza.edu or Brian Roberts at ext. 8723,
robertsbrian@deanza.edu.
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| Drop students who never attended for refund eligibility | Log into your portal after the first meeting of the class to drop
students who never attended. You can continue to drop students who never
attended through the portal during the first two weeks of class. Students receive
no grade of record and a refund. |
1/4-1/16 | Jan. 16 |
| Add students from waitlist |
Wait List Procedure If your class closed during registration and a wait list was created, that wait list was placed in your mailbox on the first day of classes. Add students in the order listed on the wait list to fill available vacancies in your class. Students on the wait list were informed they must attend the first class session in order to be considered for addition to your class.
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1/4-1/16 | Jan. 16 |
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Drop students with no grade of record for refund if you miss the Jan. 16 deadline |
If you miss the Jan. 16 date to drop No Show students for a refund, submit Blue Addendum forms to Admissions and Records by 5 p.m.on January 24. Important Reminder: It is a faculty Title 5 responsibility to drop all no shows. | 1/17-1/24 | Jan. 24 by 5 p.m. |
| Add students who missed add deadline | To add a student who missed the deadline, faculty may bring a signed Blue Addendum to the Census form(rev. 1/27/10) to Admissions and Records in person at the faculty window by 1 p.m. on January 22. NEW: Late add petitions (after the 3rd Sunday of the term) may be submitted for the Vice President of Instruction’s approval. Documentation of attendance and/or class participation within the first two weeks of the quarter should be attached to the Blue Addendum. | 1/18-1/22 | Jan. 24 by 5 p.m. |
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Drop students with no grade of record and no refund |
During the third week of class, you can continue to drop students on your portal with no grade of record. Students will not be eligible for refund at this point. Example: This would be for students who show up on the first day of class but not since. |
1/17-1/23 |
Jan. 23 |
| Drop students for "W" grade using the portal | Withdraw students with a “W” using your Portal. Backdating withdrawals
on the portal is not possible. Drop students who stopped attending
or those who exceeded your attendance policy by February 26. |
1/25-2/26 | Feb. 26 |
| Drop students for "W" grade if you missed portal deadline | If you miss the February 26 deadline, you may submit a Blue Addendum to Admissions and Records by 1 p.m. on March 5. Note: Per Division approval, no late drops with blue addendum will be accepted past March 5 at 1 p.m. | March 5 by 1 p.m. | |
| For Saturday and Sunday Classes ONLY. Drop students for "W" grade if you missed portal deadline | If you missed the February 26 deadline, you may submit a blue addendum to Admissions and Records by 5 p.m. Monday, March 8th. Note: Per Division approval, no late drops with blue addendum will be accepted past March 8th at 5 p.m. for Saturday and Sunday classes. | March 8 by 5 p.m. | |
| End of Term Adds/Drops | End of term adds/drops must be approved by the Vice President of Instruction. For late adds: Documentation of attendance and/or class participation or assignments should be attached to the new Blue Addendum to the Census form (rev. 1/27/10). Late drops must include documented “extenuating circumstances” approved by Title V. |
By Vice President of Instruction Approval Only |
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| Positive Attendance Scanner | You
will receive Positive Attendance Scanners in your mail box in the De
Anza College mail room on Friday, March 19 for regular 12 week
classes, and the week before a non- standard course ends. ALERT: You
can not do your positive attendance online for Winter 2010. All positive attendance hours are due March 31. |
3/19-3/31 |
March 31 |
| Submit Grades |
All online grades are due three working days after finals. Each student must receive a grade on the final online grade report. Online grades will open on the Portal for Winter 2010 beginning March 20 through April 2. This will be for ALL Courses. No grade scanners will be printed. Course attendance and other records should be retained by faculty or can be dropped at Admissions for scanning. NOTE: Faculty should retain attendance and student grade calculations for three years in case of a grade dispute. Documents may also be submitted to Admissions for scanning. | March 31 |
Non-Standard Courses: (non-12 week courses)
- Add and Drop dates for these courses depend on the number of weeks of instruction for your class.
- If you have any questions you may contact Joan Pena Ferrick at X8721, penaferrickjoan@fhda.edu or Brian Roberts at X8723, robertsbrian@fhda.edu.
Positive Attendance Scanner
You will receive Positive Attendance Scanners in your mail box in the De Anza College mail room on Friday, March 19th for regular 12 week classes, and the week before a non- standard course ends.
ALERT: You cannot do your positive attendance online for Winter 2010. All Positive Attendance Hours are due March 31.
Important Information About Grading
- Each student must be assigned a grade. No end of term Ws can be assigned; either assign an incomplete (I) or grade.
- In letter-graded courses, the only authorized grades are A+, A, A-, B+, B, B-, C+, C, D+, D, D-, F, & I.
- In pass/no pass classes, an "A", "B", or "C" will assign a pass (P) grade and "D" or "F" will assign a no pass (NP) grade.
- Incomplete contracts need to be submitted to Admissions. All other records should be retained by faculty.
- If you assign an incomplete grade (I), submit an Incomplete Contract to Admissions and retain a copy for your records.
REMINDERS:
- Public Posting of Grades: No grades, scores, or test results may be posted or displayed in any public place using students’ ID numbers or any portion of their ID numbers. This includes web posting.
- Grade Changes: Title V of the California State Administrative Code states, “The determination of the student’s grade by the instructor shall be final in the absence of mistake, fraud, bad faith or incompetency.”
- Grading Policy Information is on pages 25- 26 of the De Anza College Catalog
