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Winter 2012
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Using the A&R Online Faculty Tools
FIRST DAY of Class
Starting Jan. 9, 2012, log in to MyPortal at myportal.fhda.edu and print the following:
During FIRST TWO WEEKS
Complete "No Show" and Other Drops Online
For help printing your materials, processing drops or Census, download the My Class List - Banner Guide for Faculty. Contact Susan Malmgren at e-mail malmgrensusan@fhda.edu or 650.949.6133 if you still need assistance. No More Printed RemindersYou will no longer receive printed materials from A&R. All class related dates and deadline information will be communicated through MyPortal and e-mail. Check for periodic announcements and reminders in your MyPortal Messages Center on the All Users Tab.
Please review the complete list of Winter 2012 Faculty A&R dates and deadline. |
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SEE COMPLETE LIST of WINTER 2012 Faculty A&R Dates and Deadlines
NOTE: For non-standard courses (less than 12 weeks), see Action 2 for instructions on adds/drops.
| Action for Quarter Classes | Description | Time Frame | Deadline |
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| 1. Print class list | Print your class list(s) beginning Jan. 9. MyPortal provides real time roster information throughout the term, including add/drop status. | Starting Jan. 9 or first day of class |
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| 2. Non-standard courses (non-12 weeks) | Add and Drop dates for these courses depend on the number of days of instruction for your class. If you have any questions, you may contact Joan Pena Ferrick at ext. 8721, penaferrickjoan@deanza.edu or Barry Johnson at ext. 8722, johnsonbarry@deanza.edu. | ||
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3. Drop students who never attended for refund eligibility
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Log in to MyPortal after the first meeting of the class to drop students who never attended. You can continue to drop students who never attended through MyPortal during the first two weeks of class. Students receive no grade of record and a refund (if requested). For help processing drops, download the My Class List - Banner Guide for Faculty. | 1/9-1/21 | Jan. 21 |
| 4. Add students from waitlist |
Waitlist Procedure If your class closed during registration and a waitlist was created, that waitlist shows in your MyPortal class lists. Print your waitlist(s) on the first day of classes. Add students in the order listed on the waitlist to fill available vacancies. Students on the waitlist were informed they must attend the first class session in order to be considered for addition to your class. (See 5. Add Students for details on assigning Add Codes) |
1/9-1/21 | Jan. 21 |
| 5. Add students |
Print your Add Authorization Code List for each of your classes. Give the student an add authorization code (posted on your portal roster). The student must use the add code to add online by Jan. 21. |
1/9-1/21 | Jan. 21 |
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6. Drop students with no grade of record for refund if you miss the Jan. 21 deadline |
If you miss the Jan. 21 date to drop No Show students for a refund, submit Addendum form to Admissions and Records in person at the Faculty Window no later than 1 p.m. on Jan. 27. Important Reminder: Title V requires faculty to drop all no shows. |
1/22-1/28 |
Jan. 27 by 1 p.m. |
| 7. Add students who missed add deadline | Faculty may bring a signed Addendum form to Admissions and Records in person at the Faculty Window no later then 1 p.m. on Jan. 27 for students who miss the deadline for using their add codes. | 1/22-1/28 |
Jan. 27 |
| 8. Late add petitions | NEW: Late add petitions (after the 3rd Friday of the term) may be submitted to the Admissions and Records Office in person at the Faculty Window. Documentation of attendance and/or class participation within the first two weeks of the quarter should be attached to the Addendum form and submitted no later then Feb. 21. |
01/30-2/21 | Feb. 21 |
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9. Drop students with no grade of record and no refund |
During the third week of class, you can continue to drop students on MyPortal with no grade of record. Students will not be eligible for a refund at this point. Example: For students who show up on the first day of class but not since. |
1/22-1/28 | Jan. 28 |
| 10. Drop students for "W" grade using the portal |
Withdraw students with a “W” using MyPortal. Backdating withdrawals on the portal is not possible. Drop students who stopped attending or those who exceeded your attendance policy by March 2. |
1/29-3/2 | March 2 |
| 11. Drop students for "W" grade if you missed portal deadline | If you miss the March 2 deadline, you may submit the Addendum form to Admissions and Records Faculty Window by 1 p.m. on March 9. Note: Per the VP of Instruction, no late drops will be processed past the deadlines. | 1/29-3/2 | March 2 by 1 p.m. |
| 12. End of Term Adds/Drops |
No end of term adds will be processed.
Late drops must include documented “extenuating circumstances” approved by Title V and noted on the Addendum form.
Non-Standard Courses (non 12-week courses): In MyPortal, CLICK on Essentials from your class roster for add and drop dates for these courses. Dates depend on the number of days of instruction for your class.
If you have any questions, contact Joan Pena Ferrick at ext. 8721, penaferrickjoan@fhda.edu or Barry Johnson at ext. 8722, johnsonbarry@fhda.edu. |
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| 13. Positive Attendance |
If you have a Positive Attendance class, click on Essentials from your Class Roster to see the Max Hours for your class. If you have a Positive Attendance class, you will enter your hours in MyPortal with your grades on your Final Grade Roster. All positive attendance hours are due April 4. | April 4 |
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| 14. Submit Grades |
All online grades are due 3 working days after finals. All grades due April 4. Each student must receive a grade on your Final Grade Roster. Online grading for 12-week classes will be available March 26. All other online grading will be available after class ending date. No grade scanners will be printed. NOTE: Faculty should retain attendance and student grade calculations for three years in case of a grade dispute. Documents may also be submitted to Admissions and Records for scanning. Each student must be assigned a grade. No end of term Ws can be assigned. Your submitted grades will be updated for student viewing in MyPortal on the following schedule: April 7, April 14, and April 21. |
3/26-4/4 |
April 4 |
Non-Standard Courses: (non-12 weeks)
- Add and Drop dates for these courses depend on the number of days of instruction for your class.
- If you have any questions, you may contact Joan Pena Ferrick at ext. 8721, penaferrickjoan@deanza.edu or Barry Johnson at ext. 8722, johnsonbarry@deanza.edu.
Important Information About Grading
- Each student must be assigned a grade. No end of term Ws can be assigned; either assign an incomplete (I) or grade.
- In letter-graded courses, the only authorized grades are A+, A, A-, B+, B, B-, C+, C, D+, D, D-, F, & I.
- In pass/no pass classes, an "A", "B", or "C" will assign a pass (P) grade and "D" or "F" will assign a no pass (NP) grade.
- Incomplete contracts need to be submitted to Admissions. All other records should be retained by faculty.
- If you assign an incomplete grade (I), submit an Incomplete Contract to Admissions and retain a copy for your records.
REMINDERS:
- Public Posting of Grades: No grades, scores, or test results may be posted or displayed in any public place using students’ ID numbers or any portion of their ID numbers. This includes web posting.
- Grade Changes: Title V of the California State Administrative Code states, “The determination of the student’s grade by the instructor shall be final in the absence of mistake, fraud, bad faith or incompetency.”
- Grading Policy Information is on pages 25- 26 of the De Anza College Catalog
