Meeting Notes - January 27, 2011
1) Approve Notes from December 8, 2010
The quick news was corrected. The notes were then approved.
2) Budget Review and Scenarios
Jeanpierre reported on the background of how the budget for 2011-12 has evolved up until now. Back in December 2010 Gov. Brown proposed a State budget with major cuts to community colleges. Using this information, the District built a tentative budget document showing three scenarios. In the last weeks, there had been some further information analysis from the State, LAO’s office and the League, which the District used to revise their budget scenarios.
Jeanpierre reported that even scenario 1 was not good news. If these cuts took place all Community Colleges including FHDA would again be facing devastating budget reductions. However, she also reminded the team that projected available resources to close the deficit in FY11/12 (est. as of 9/30/10) is estimated to be approx. $16.7M. The district can draw upon this money while the State budget and thereafter the FHDA budget are finalized. There are many advocacy groups working to find ways to mitigate as much of the proposed cuts as possible.
Enrollment is down by about 4 % district wide. This equates to approx. 1,200 FTES or $5M. Most of the enrollment reduction is at De Anza but it is not clear what the main causes are. However, it is generally agreed that a combination of factors affected the enrollment. Such factors are TBA hours, the restructuring of the readiness center, block scheduling, lack of distance learning/online classes, Banner problems, reputation that the district is over enrolled and students cannot get into class, early January start time, no printed schedule. The schedule is available as a pdf and an online flip-book. The College is working to recapture the lost enrollment. Chasing WSCH without lowering productivity is a very difficult balancing act. Enrollment figures are based on the P1 report, which is the first apportionment report. There are still the P2 and P-Final reports to come. All Districts have three years to recapture enrollment (stability funding) but it will be very difficult to recapture enrollment when budgets are being cut.
Jeanpierre passed out two handouts named Budget Advocacy Action Center – District Budget Impact, and Campus Budget team FHDA budget scenarios for 2011-12 dated February 9, 2011 and explained them line-by-line.The Budget Advocacy Action Center – District Budget Impact document reflected analysis that the CC League provided and shows FHDA scenarios 1) a $7,922,000 net reduction if the June Tax package is approved. 2) a $13,931,000 net reduction if the June tax package fails and Prop. 98 is funded at minimum 3) a $21,580,000 net reduction if the June tax package fails and Prop. 98 is suspended.
The Campus Budget team FHDA budget scenarios for 2011-12 dated February 9, 2011 document presented the most likely scenarios (state cuts $8M, $14M or $17M).
The scenarios are a guide to assist the district in planning how to address the proposed cuts. The next news will be in the May revise. The actual budget will not be known until after the June elections.
The additional information below was shared during the discussion:
3) Accreditation - Program Reviews and AUOs
Jeanpierre requested that the team attend the accreditation workshop covering the 'next steps' on 1/28/11 from 9-11a.m. in ADM 109. Jim Haynes will be presenting the workshop.
Program Reviews and AUOs will be posted to the PBT website at http://www.deanza.edu/gov/ERCOPBT/ProgReviews.html
4) Quick news
Montgomery reported that sales are down significantly. The budget figures are projecting a $50k loss on the bottom line. However, given the loss of revenue in book sales and Apple revenues a loss was to be expected. Montgomery has worked hard to mitigate the losses by controlling payroll expenses. A change in the near future will affect both bookstores.
Present: Gerard, Harada, Jeanpierre, Jenkins, Jones-Dulin, Kahn, Michaelis, Montgomery. Notes: Gibson
FER PBT - Governance
Contact: Pippa Gibson