Sunken Garden Fountain

Finance  & College Operations
Planning & Budget Team

Meeting Notes - January 27, 2011



1) Approve Notes from December 8, 2010

The quick news was corrected. The notes were then approved.


2) Budget Review and Scenarios

Jeanpierre reported on the background of how the budget for 2011-12 has evolved up until now. Back in December 2010 Gov. Brown proposed a State budget with major cuts to community colleges. Using this information, the District built a tentative budget document showing three scenarios. In the last weeks, there had been some further information analysis from the State, LAO’s office and the League, which the District used to revise their budget scenarios.

Jeanpierre reported that even scenario 1 was not good news. If these cuts took place all Community Colleges including FHDA would again be facing devastating budget reductions. However, she also reminded the team that projected available resources to close the deficit in FY11/12 (est. as of 9/30/10) is estimated to be approx. $16.7M. The district can draw upon this money while the State budget and thereafter the FHDA budget are finalized.  There are many advocacy groups working to find ways to mitigate as much of the proposed cuts as possible.

Enrollment is down by about 4 % district wide. This equates to approx. 1,200 FTES or $5M. Most of the enrollment reduction is at De Anza but it is not clear what the main causes are. However, it is generally agreed that a combination of factors affected the enrollment. Such factors are TBA hours, the restructuring of the readiness center, block scheduling, lack of distance learning/online classes, Banner problems, reputation that the district is over enrolled and students cannot get into class, early January start time, no printed schedule. The schedule is available as a pdf and an online flip-book. The College is working to recapture the lost enrollment. Chasing WSCH without lowering productivity is a very difficult balancing act. Enrollment figures are based on the P1 report, which is the first apportionment report. There are still the P2 and P-Final reports to come.  All Districts have three years to recapture enrollment (stability funding) but it will be very difficult to recapture enrollment when budgets are being cut.

Jeanpierre passed out two handouts named Budget Advocacy Action Center – District Budget Impact, and Campus Budget team FHDA budget scenarios for 2011-12 dated February 9, 2011 and explained them line-by-line. 

The Budget Advocacy Action Center – District Budget Impact document reflected analysis that the CC League provided and shows FHDA scenarios 1) a $7,922,000 net reduction if the June Tax package is approved. 2) a $13,931,000 net reduction if the June tax package fails and Prop. 98 is funded at minimum 3) a $21,580,000 net reduction if the June tax package fails and Prop. 98 is suspended.

The Campus Budget team FHDA budget scenarios for 2011-12 dated February 9, 2011 document presented the most likely scenarios (state cuts $8M, $14M or $17M).

  • Scenario 1  ($8M State cut) In dollar terms, this cut equates to a workforce reduction of approx.  96 FTEF or 140 P/T faculty.
  • Scenario 2A  ($14M State cut) In dollar terms, this cut equates to a workforce reduction of approx.  132 FTEF or  207 P/T faculty.
  •  Scenario 2B  ($17M State cut) In dollar terms, this cut equates to a workforce reduction of approx. 150 FTEF or 250 P/T faculty.     

 The scenarios are a guide to assist the district in planning how to address the proposed cuts.  The next news will be in the May revise. The actual budget will not be known until after the June elections.

The additional information below was shared during the discussion:

  • Distance Leaning / online classes / hybrid classes are in high demand and other colleges have been successful in increasing enrollment with these programs.
  •  In 1980s enrollment was much higher. The college had classes from 7:30a.m. – 11p.m. and on the weekends. However, the demand for previously popular classes e.g. CIS has dramatically dropped.
  •  There is a perception that the State is trying to realign community colleges to be focused on only career, transfer and basic skills rather than the present broader classes.
  • All community colleges are going through the same cuts and struggling with the same kind of scenarios.
  • High school graduation is flat and there is a strong push to attract as many of the graduates as possible rather than loose them to other colleges.
  • Deans are working hard with the faculty and administration to try and recoup some of the 1,200 FTES.
  • De Anza has a 503 Faculty obligation number and is currently 16 positions down. Each unfilled position equates to approx. $60k. There are some growth positions on the table which will not be filled due to the decrease in enrollment. There is a process of faculty ranking for vacant positions but it is not clear if all the positions will be filled.
  • This information will go to the board on Feb. 7, 2011.


3)  Accreditation - Program Reviews and AUOs

Jeanpierre requested that the team attend the accreditation workshop covering the 'next steps' on 1/28/11 from 9-11a.m. in ADM 109. Jim Haynes will be presenting the workshop.

Program Reviews and AUOs will be posted to the PBT website at


4) Quick news

Montgomery reported that sales are down significantly. The budget figures are projecting a $50k loss on the bottom line. However,  given the loss of revenue in book sales and Apple revenues a loss was to be expected.  Montgomery has worked hard to mitigate the losses by controlling payroll expenses.  A change in the near future will affect both bookstores.








Present: Gerard, Harada, Jeanpierre, Jenkins, Jones-Dulin, Kahn, Michaelis, Montgomery. Notes: Gibson

FER PBT - Governance
Building: Administration
Contact: Pippa Gibson
Phone: 408.864.8936

Last Updated: 2/9/11