Sunken Garden Fountain

Finance  & College Operations
Planning & Budget Team

Meeting Notes - April 14, 2011


1) Approval of Notes March 18, 2011

The notes were approved.

Additional PBTs meetings will be scheduled over the next weeks to complete the program review and AUO reports and to work on the area’s budget reductions.


2) Budget Update

Jeanpierre reviewed the Budget Development handout from the April 4, 2011 Board of Trustees meeting. 04_04_11.pdf

“Based on the latest update from the Community College League of California, the system office and other statewide groups, the 2011-12 budget picture for community colleges continues to look bleak. We have updated the Scenarios Summary as of March 20th to reflect the latest information available. Based on this information, the student fees increase will be used to offset the total cuts to the system and workload reduction will be implemented”.

 Some of the main points of the document are: 

  • Lower than expected enrollment
  • Targeted effort to make up FTES in the next quarters
  • State is giving us a workload reduction
  • Board has asked us to present a worst-case scenario at the June 6, 2011meeting
  • Change in our full time faculty obligation (FON) number for 2011-12. The likely
    10% to 20% workload reduction will lower our by the same percentage, which translates to between approximately 47 and 94 fewer full time positions required to meet the regulation
  • 50% law where fifty percent of all Unrestricted General Fund (Fund 14) expenses must be spent on direct teaching expenses
  • $20M in workload reductions
  • $10M in FTES reductions
  • Total reduction for the district is $30M
  • De Anza’s portion is 50% or $15M
  • Student fees will be raised but these dollars will not come to the district

 A & B Budget Reduction Scenario for FER Division 

Jeanpierre presented a worksheet named 2010-11 A & B Budget Discussion Scenario C that reflected the budget revenue reduction for the district $30,353,447. De Anza’s portion of the reductions share is 50% $15,240,856. The Board has requested that the district prepare a worst-case scenario budget a report by June 2011. College decisions must be made by May 1, 2011.

This is the first draft of the reduction scenario. This scenario does not include any negotiated items.

The Finance and Educational Resources (FER) division has a proposed 7%  = $1,066,860 reduction. The spreadsheet was further divided into percentage and dollar amount reductions for each Fund 14 department. The self-support departments are not included in the discussion on the general fund reductions.

Non instructional staff in each area:

91 Instruction

87 Student Services

48 Finance

2  President

3  Marketing


Jeanpierre asked the team to review the scenario and bring feedback to the PBTs next meetings for discussion. The PBT will have to work together to come up with a scenario that will be presented to the college in May and the Board in June.


3) Program Review and AUO Presentations

P. Gannon presented the program review and AUO for Dining Services. The department is self funded. They do approx. $1M of business per year. The prices for supplies and food have risen significantly but the department is reluctant to pass on these increases to the students at the present time. If the department raised prices too much, they will lose much needed business. The result of this is that the department’s bottom line has been reduced. Gannon is considering doing a reorganization and not renewing the outside vendor contracts. He also reported that the Flea Market revenues have reduced.

As an aside, Gannon told the group that he uses Facebook to manage the students for the Dining Services area. He reported it worked very well and that students are constantly logging into Facebook. 


4) Quick News




Present: Cooke, Gannon, Gerard, Harada, Jeanpierre, Jones-Dulin, Kahn, Michaelis. Notes: Gibson

FER PBT - Governance
Building: Administration
Contact: Pippa Gibson
Phone: 408.864.8936

Last Updated: 4/14/11