Meeting Notes May 10, 2013
1) Approve Notes from March 8, 2013
The notes were approved.
2) Budget & Enrollment Update
Watson presented the updates referring to the handouts posted above.
May revise should be released next week. More information will be available after the Revise is released.
IPBT, Deans and the enrollment management team are working hard to firm enrollment figures. The District still has 2013-14 year to gain back the 295 enrollment. We have a further two years 13-14 & 14-15 to regain the balance of the lost enrollment.
Repeatability, Title V changes and lower high school graduation rates have all impacted enrollment in most of California. Southern California is the only part of the State that has not seen a drop in enrollment.
3) Student Employment Changes for 2013-14
--start of email--
To All De Anza College Administrators, Managers, and Supervisors:
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Title V is California State policy. These students must be enrolled in more than 12 units and can only work less than 20 hrs. In general, these students are funded by non-federal funds. i.e. grants/perkins/ etc.
Title IV is Federal policy. Work study funded students are covered by Title IV. Title IV students still only need to be enrolled in 6 units.
Regulations are in line with the new Student Success implementation.
4) Materials Fees Update
Based on an audit finding from last year, the district policy is to eliminate all Materials Fees and to reinstate on a case by case basis. All Materials fees will be fully tracked and balances will be zeroed out at the end of the quarter.
Departments are doing a good job with spending down the materials fees.
Looking at other solutions including more online posting and print kiosks
VTE are the auditors. Watson is working directly with the auditor with the goal of not receiving another audit finding.
5) Self Funded Program Review Presentation Schedule
A reminder that all programs that have not finalized and submitted their programs reviews to the FERPBT must do so by end of June 2013.
OTI will be performing Program Reviews and be incorporated in FER PBT now that they report to VP of Finance.
Newell reminds departments that she if available to assist them with ongoing work on AUO Goals, Outcome Statements and evaluation tools.
6) Quick News
Bdzil, Gerard, Jenkins, Jones-Dulin, Kahn, Watson. Apologies: Jeanpierre & Harada. Notes: Gibson.
FER PBT - Governance
Contact: Pippa Gibson