Student Services Planning & Budget

Student Services Planning & Budget


Mission Statement – De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.  De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college’s Institutional Core Competencies:  Communication and expression, Information literacy, Physical/mental wellness and personal responsibility, Global, cultural, social and environmental awareness, Critical thinking                                                                                       Adopted Spring 2010

Meeting Notes - April 18, 2012


Attending – Booye, Caballero de Cordero, Chung, Cole, Cook, Glapion, Haynes, LeBleu-Burns, Leonard, Mieso, Moberg, Moreno, Patlan, Thai
 
There were no additions to the agenda.  Chung was added to the list of those attending the April 11th meeting in the notes.
 
“B” Budget Augmentations
Form and criteria will be sent via email to SS Managers.
Program Review/Program Discontinuance
Haynes provided a handout of the proposed Student Services Viability Review Process for review and input. He reminded everyone that the Instruction Program Discontinuance Policy is intended for instruction and the Student Services Viability Review Process is based on service-to-service. The goal is to finalize the document by the end of the spring quarter.
IPBT Proposal for Assessment Project
The proposal is based on a plan other colleges have in place.  Resources are set aside to spur plans that staff applies for.  Instruction and Student Services have been asked to contribute (Instruction - $25,000 from augmentation funds). Cook will consider a SS contribution after reviewing our needs, which are different than instruction.  Student Services will clarify their needs to be added to the process. 1) simplify the process, 2) clarify the purpose, 3) brainstorm projects. Haynes will send out the proposal.
Degree Works
There is concern about adopting and integrating Degree Works, which is important for developing Ed Plans. Other concerns identified - Browser to use, flow and saving information, (Veterans can use Degree Works to create their own Ed Plan).  A & R is working to familiarize student veterans with Degree Works, because there are courses that aren’t approved by the VA. Students are using Degree Works a lot. Some students have the wrong course code and counselors have to correct them.  Everyone is invited to test Degree Works to help resolve issues.  For problems with Degree Works contact Moberg for the process.  Kent McGee was commended for his outstanding work with Degree Works.
SSPBT Representative for College Planning Committee
Due to the resignation of Patlan from the CPC, SSPBT members unanimously nominated and confirmed Tracy Chung (on her agreement) to replace Patlan.
The CPC is addressing Accreditation recommendations. They are focusing on the Planning Agendas (60) from the last Self-Study (considered a negative) to eliminate as many as possible from the next self-study.
 
Updates
Due to the State Budget, the PBTs will have to make further reductions that will affect non-instruction areas at the college.
Health Services is starting Health 101 Newsletter, which students can opt into through My Portal.  The goal is to provide positive and accurate health information for students.
Financial Aid is scheduled for an upgrade in Banner by 4/27.  There are some problems, which may cause a delay in the start date.  Contact Moberg with concerns.
The State Academic Senate recommends that the “W” time go from 75% to 60% of the term.  Provide            Chow, President, Academic Senate with comments.
California Dream Act Webinar being shown in Counseling 202 from 9-12 p.m.
Caballero de Cordero/LeBleu-Burns are working to establish a Behavior Assessment Team and a protocol to address crisis situations. 
There is a proposal to set up counseling internships with students from SFSU & PA University. Future plans include a psych internship.  Provide them with feedback
Counseling has counselors participating in the New Student & Parent Open House on
May 12th.  They will demonstrate to students and parents how to use My Portal.
New triage plan in the Counseling, which has had a calming effect on the Counseling area.
Counseling is sponsoring Graduation Open House on May 9th from 9-1 and 5-7 p.m. 
NOTE:  Graduation will be at Homestead High School this year.  All students will be notified of the change in location.
Counseling is hold a Retreat on May 3rd to discuss the summer schedule – How to serve students without the long lines.
Patlan was commended for her outstanding work with SARS.
ACE working is on seniority and the bumping process for those affected by layoffs.
ISP registration was better this quarter, with fewer complaints.
DSPS enrollment is good.  They are preparing for the move from the ATC, while renovation is being done, to the Staff Development Office (15 months).
DSPS Coordinators have indicated their disappointment with the auditor’s performance.  More information will follow.
TractDat training is being held every Monday and Tuesday.  It was noted how time consuming it is to down load information (two years). There was a suggestion to download the information on a USB for input into TractDat.
Outreach providing workshops at area high schools and they anticipate a large number of students will attend the Student and Parent Open House on May 12.
Financial Aid has had the problem of grades not reported on time, impacting FA students receiving their aid in a timely manner.  It was also noted there is a process in place for handling problems with Financial Aid which has been emailed to staff.
The search for the Director of Financial Aid has been extended.
The Measure C Requests have been submitted to the Budget Committee for review.  Thanks to Booye and Chung for their work to complete the list.
 
 



Student Services Planning & Budget Team
Building: Administration
Contact: Nancy Cole
colenancy@deanza.edu
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Last Updated: 4/24/12