Student Services Planning & Budget

Student Services Planning & Budget

Mission Statement - De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world. The college engages students in creative work that demonstrates the knowledge, skills and attitudes contained within the college’s Institutional Core Competencies:
        • Communication and expression
        • Information literacy
        • Physical/mental wellness and personal responsibility
        • Civic capacity for global, cultural, social and environmental justice
        • Critical thinking                                                                              — Updated Spring 2014

 

Meeting Notes - Oct. 30, 2014

Attendees:  Burgos, Claros, Cook, Glapion, LeBleu-Burns, Mieso, Robles
Guest:  Veronica Avila

Amendment made to previous meeting notes.

Updates from Teams

1. Orientation – Claros

Claros has five committee members on his team and the first meeting has been scheduled.
He has created a webpage with information and links to show the progress of the project.
The orientation has been broken down to about nine components:

  • Academic Expectations
  • Registration Priorities
  • Prerequisite Policy
  • BOG Fee Waiver Information
  • Student Services Guide and Virtual Tour
  • Academic Calendar with Timelines
  • Registration and College Fees
  • COUN 200, DegreeWorks
  • Violence Against Women Act (VAWA) mandate

2. Assessment – Mieso

Mieso’s team is working on two pilot projects for the Winter Quarter. The first is a retesting pilot and they are currently preparing the proposal for DARE. They are going to be taking a random sample of about 1000 students and are looking to retest about two weeks after the first assessment test has been taken. A survey will be done and the information reviewed and analyzed. Math and Language Arts are part of this pilot. There will also be some follow up with the students on how they progress throughout the year.

The second pilot will be looking at accepting High School transcripts and GPA. More research
and discussion needs to take place along with working with our High School partners.

Suggestions – Maybe there should be a survey done at the first assessment test to find out if
the student prepared for the test, etc. Maybe we can access the data from the ESL/English questionnaire that is being developed.

3. Counseling, Advising, and Education Planning Services – LeBleu-Burns

LeBleu-Burns has been reviewing the SSSP funding formula to make sure we understand it correctly before we implement any procedures. 60% of the funding now has to be earned and the order of the components has to be followed correctly or we will loose funding.  One key point that was clarified – classes can add to the match funding that SSSP offers but classes will not count towards the primary funding coming from SSSP; this would be considered double-dipping.

4. Follow-up/At Risk Students – Burgos

Burgos met with the probation committee and looked at the Career Workshops that we offer. She will also be working with the DARE Committee.

Recommendation – Look into how we are reaching out to these students. Is what we are doing effective? How can we improve what we are doing?

5. Technology – Mandy

In the process of assembling the systems that we currently use to collect and generate our data and working with the people/groups who use them.

Student Services is also looking at getting a dedicated staff person from ETS to help us with this data-collecting task. The data needs to be clean for funding and any audits that might occur.

Suggestion – Getting a DASB card swipe to help capture data from where the student visits and uses our services.

Approach – the next step

  • Meet with your teams, get recommendations
  • Work on how to implement the plan
  • Spatafore and Ranck will be leading the Orientation
  • Coordinate with some of the other teams
  • Reference the SSSP Plan often

Program Reviews – Avila

Avila is still working with people to get the program reviews completed and the data entered into TrakDat. The documentation and data that we collect is what leads to more funding.  

Additional Department Updates

Financial Aid
  -  Will be looking into full automation for book vouchers
  -  Gathering data from appeals to better improve response and to implement more
     pro-active measures
  -  Working on a FAQ webpage
  -  Looking into setting up financial literacy workshops in the Winter Quarter

Health Services
  -  Gave out about 1000 flu shots

SSRS
  -  Family Night was very successful this year. They had transfer and financial aid information
     sessions in English and Spanish.

EOPS
  -  Giving out the book vouchers early worked well in this area.

 



Student Services Planning & Budget Team
Building: Administration
Contact: Laura Watson
watsonlaura@deanza.edu
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Last Updated: 11/18/14