The Administrative PBT provides leadership and coordination for the development and implementation of Administrative Services planning and budget processes that support the institutional mission; institutional core competencies; strategic initiatives; educational and facilities master plan and program review data.
The APBT is an advisory group to College Council.
- Forward recommendations to College Council in support of managers’ proposals for 1) Department initiation, expansion, consolidation and discontinuance 2) significant budgetary augmentation or reduction
- Review division’s self-sustaining/enterprise/grant programs
- Facilitate collaboration of planning and budget discussions and decisions across other shared governance groups and Planning and Budget Teams.
- Communicate with constituency
The following are guiding principles for the Administrative budget planning and development process.
- That the shared governance processes through the Planning & Budget Teams will guide the budget process
- The team shall be guided by the college mission; institutional core competencies; strategic initiatives; educational and facilities master plan and program review
- The college mission statement's elements specifically targeted for consideration by the APBT are: "Provide academically rich multicultural learning environment; Physical wellness; Information literacy and communication".
- In relation to the targeted mission statement elements the APBT use the following
•Identify essential core positions in relation to the college mission statement•Identify alternative funding sources for positions to be potentially eliminated•Determine the impact of the position loss versus the amount saved•Present consequences and reductions to College Council
- That budget planning will be based on a multi-year cycle
- That clear, concise information dissemination will occur
Budget Reduction Process
The Administrative Services Planning & Budget Team use the following process to determine budget reductions:
- Custodial, Grounds, and College Fiscal Service provided overviews of their areas and challenges that would be faced from reductions in staff and/or funding. *1
- The senior managers of those areas, specifically the Director of College Fiscal Services, Associate Vice President of College Operations and Vice President of Administrative Services worked with staff to analyze costs, research alternative funding sources and review potential reorganization options for proposal to the APBT.
- Due to significant reductions experienced in previous years, the APBT focuses on minimizing position eliminations in order to continue to provide services to support the APBT mission statement.
- These options are presented to the APBT for review and discussion using the totality of the information provided. After giving APBT members time for review with their applicable constituency group, a plan is developed for moving forward with the reviewed reduction proposals.
- The approved plan is presented to College Council for review and approval.
*1 Bookstore, Dining Services, Reprographics, Facility Rental and the Child Development Center were not evaluated for cuts as they are self-funded. These areas are reviewed for alternative funding sources.
- Each member will honor the topics and times of the meeting agenda; agendas and materials will be distributed in advance and all members will be prepared to participate fully in the entire meeting
- Each member will present issues completely, accurately, honestly and without bias, using authentic primary sources of data and not selectively withholding information
- Each member will encourage full and open participation by all participants and will demonstrate a respect for and willingness to listen to diverse opinions and viewpoints
- Each participant will practice "active" listening skills in order to avoid pre-formulated responses, interruptions, and sidebar conversations
- Each member will govern his/her interpersonal behavior on the basis of mutual respect and trust for one another and will avoid personal attacks, physical and verbal intimidation, asserting authority of position, and "negative talk"
- Each participant will work to bring issues to closure both within the team and within the decision making process.Each member will maintain the respect of the team discussions and will demonstrate support for consensus decisions of the team within and outside of the team meetings
Each team member is empowered and responsible for enforcing these ground rules.