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CAMPUS CENTER USE POLICY and PROCEDURE FOR INTERNAL GROUPS AND ORGANIZATIONSThe Marjorie L. Hinson Campus Center is the hub of activity for De Anza students, faculty and staff. The lower level of the Campus Center is the town hall for the De Anza Associated Student Body (DASB) and the Inter Club Council (ICC). The lower level also houses the Office of College Life, Health Services Office, and several offices for EOPS/CARE Program. In addition to the above student activities and services, Le Café is located on the lower level of the Campus Center. On the upper level of the Campus Center are De Anza Dining Services, the cafeteria, staff and faculty dining room, the Fireside Room and seven conference and meeting rooms (Conference Room A and B, El Clemente, Don Bautista, Santa Cruz, Meeting Rooms 1 and 2). During the academic year the Campus Center is open Monday-Thursday from 7 A.M-10 P.M., and on Fridays from 7 A.M.-5 P.M. Friday. Dining Services are available Monday-Thursday from 7A.M.- 8:30 and 7 A.M.- 2P.M. on Friday. Summer hours for the Campus Center are 7 A.M. to 5 P.M. Monday- Thursday. Dining Services is open from 7 A.M. to 2 P.M. The Campus Center and Dining Services are closed on Fridays during the summer. Operations in the Campus Center are overseen by the Campus Center Director who is responsible for Dining Services, facilitating and coordinating the meeting room needs of students, faculty, staff and community groups/organizations and ensuring the building and its furnishing are maintained. The Campus Center operates as a stand-alone enterprise that is expected to be self-sustaining. As a self-sustaining enterprise the Campus Center Director is constantly balancing the business operation of the Campus Center with the needs of the campus community for meeting and activity space. As a result, facilitating and coordinating the meeting room needs of the college community and interested community groups is a fine balancing act. The demand for conference and meeting rooms during the prime time of 11 A.M.-2 P.M. is often much greater than the available space. Campus Center Use Policy In order to ensure an equitable use of the facility by college groups, organizations and individuals, the following room reservation policy and procedures have been established. DASB chambers and Council Chambers have been reserved for the use of student groups and organizations. The six standing committees of the DASB, (Student Rights and Services, Administration, Finance, Marketing, Environmental Sustainability, and Diversity and Events) will be given priority in booking meeting space in the Santa Cruz, Don Bautista and El Clemente rooms each academic quarter. The Campus Center Director will also give scheduling priority to club meetings in the Santa Cruz Room. To receive priority booking for DASB and student clubs, the Office of College Life must provide the Campus Center Director with the request for meeting space the last week of the proceeding quarter. Once the request is received, the Campus Center Director will work with the Office of College Life to confirm the requested bookings. In June of each academic year programs, student groups, clubs and organizations that have annual events shall provide the Campus Center Director with a list of the annual events e.g. Career Day, Blood Drive, and dates so that s/he can book these events on the next year’s Campus Center academic calendar. Failure to provide the Campus Center Director with this information may result in the loss or of the date or booking. Conference and meeting rooms on the upper level of the Campus Center (Conference Room A and B, El Clemente, Don Bautista, Santa Cruz, Meeting Rooms 1 and 2), can be booked as follows:
Note: Scheduled meetings may be preempted if a meeting room is needed for an event of significance to the college community. The decision to preempt an event will be made by the Director of the Campus Center and/or the President or one of the Vice-Presidents. Procedures for Campus Center Use Guidelines for Booking RoomsStudent Clubs All Clubs must book rooms and events through Student Activities. Please contact the Student Activities Specialist at (408) 864-8692. Departments/Divisions A department may make up to three bookings at one time. After the first of the three meetings have taken place another can be booked. Check Dining Services web site http://www.deanza.edu/diningservices/Conferencereservation.html to see if the time and room are available. Before calling the Campus Center please have the details of your event ready, as in room setup, AV equipment, catering, telephone and budget number if appropriate. Call 408-864-8515 and book the room. Please request any special room set-ups, AV or catering needs at this time. Non-standard room set ups which require more than 10 minutes for one person to set up, will be charged a fee. See Fees Campus Center Fees and Rental ChargesThe following fees apply to all groups and organizations that use the Campus Center outside of the normal hours of operation.
Fees
*There is a $10 charge to move the piano into the meeting rooms.
Weekend RentalA supervisor and custodial employees must be present during weekend functions. Rates are:
Conference Room Descriptions Conference Room A The Square footage of this room is 43’ X 54’. Theater Style Seating accommodates 130 persons. Table Seating will accommodate 72 persons. Nine tables of 8 persons per table = (9 x 8 = 72 persons). Wireless Internet You must call Audio Visual at (8658) for Power Point Connection. Must use Cordless microphone if Conference Room “B” is in use. May request podium. Call Audio Visual for overhead projector and screen Conference Room B The Square footage of this room is 54’ X 54’. Theater Style Seating accommodates 200 persons. Table Seating will accommodate 125 persons. Fifteen tables of 8 persons per table = (8 x 15 = 120 persons). Sound system (microphone must be requested). This room has a portable built in screen. Built in projector. Has a stage. 24’X12’ May request podium. Wireless Internet May use power point. Laptop may be used. In Hallway we have Controls for the following: Screen – VCR – Disk- Slide Projector - CD Player Conference Room A and B The Square footage of these two rooms together is 93’ X 54’’. Theater Style Seating accommodates 340 persons. Table Seating accommodates 340 All Above items referenced under B. El Clemente The Square footage of this room is 28’ x 27’. Theater Style Seating will accommodate 40 persons. Table Seating will accommodate 30 persons. Wireless Internet Has a white dry erase board in room. (Dry erase markers can be purchased on site) Don Bautista The Square footage of this room is 30’ x 24’. Theater Style Seating will accommodate 40 persons. Table Seating will accommodate 30 persons. Wireless Internet Has a white dry erase board in room. (Dry erase markers can be purchased on site) Santa Cruz Room The Square footage of this room is 30’ x 21’. Theater Style Seating will accommodate 16 persons. White board. Fireside Room Reserved for student lunch and quiet study. Maybe scheduled for special campus events during non-lunch hour periods The Square Footage of this room is 75’ x 30’. Theater Style Seating accommodates 90 persons. Table Seating accommodates 120 persons. Meeting Room I The Square footage of this room is 30’ x 15’. Theater Style seating will hold 10 persons White boards Meeting Room II The Square footage of this room is 30’ x 15’. Theater Style seating will hold 10 persons White boards
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