Policies

Non-Evaluative Symbols

(Not to be used in calculating GPA)

I–Incomplete: Incomplete academic work for unforeseeable, emergency and justifiable reasons at the end of the term. The student and the instructor file a contract for an incomplete grade with the Office of Admissions and Records, indicating the reason the incomplete grade was assigned and the conditions under which the grade of “I” can be removed. Also indicated on the contract form will be the grade to be awarded if the conditions for removal of the “I” are not met within one year. Either the grade earned by meeting the specified conditions or the default grade indicated in the contract will replace the “I” no later than one year from the time the “I” was originally given.

IP–In Progress: “IP” denotes that the class extends beyond the normal end of an academic term. It indicates that work is “in progress,” and assignment of a substantive grade must await its completion. “IP” will remain on the student’s permanent record in order to satisfy enrollment documentation. Unit credit will be assigned and appear on the student’s record for the term in which the course is completed.

RD–Report Delayed: “RD” may be assigned by the Office of Admissions and Records only. It is to be used when there is a delay in reporting the grade of a student due to circumstances beyond the control of the student. It is a temporary notation to be replaced by a permanent symbol as soon as possible.

W–Withdrawal: A “W” is assigned to drops after the first two weeks of a regular 12-week term and/or 20% of a course if a shorter term course. A W will be assigned to all drops between 20% and 75% of a term. After this period, a student can be awarded a W only by means of an Extenuating Circumstance Petition, in which s/he provides documentation proving "verifiable reason" such as illness, incarceration, etc. In the absence of the petition and documentation, a grade will be assigned to the student record. While a W will not be used in calculating GPA, Ws will be used as a factor in probation and dismissal procedures. (See section on "Progress Probation.") Ws are also used to calculate enrollment limits; that is, students may not enroll in the same course more than 3 times, which includes both Ws and substandard grades. 

No Grade of Record:  No grade of record will be assigned for a class which is dropped prior to the completion of 1/3 of the length of the class.

Course Repetition

Repetition of courses is allowed only under specific circumstances as defined below. Repetition is prohibited in all other circumstances.

  1. A student may repeat a course in which s/he received a substandard grade. The term “substandard” has been defined as meaning coursework for which the grading symbols “D,” “F” and/or “NP” have been recorded.
    However, a course in which a substandard grade was received may be repeated only once regardless of the resulting grade.
  2. A student may repeat a course which the board has approved as repeatable and whose catalog description indicates repeatability.
  3. A student may repeat a course for which s/he has received prior written permission from the chancellor or his/her designated representative.

Record of the previous attempt will be maintained on the student’s transcript with a notation that it has been repeated. Only the new repetition grade will be used in calculating GPA.

P/NP Courses
De Anza College utilizes the P/NP grading scheme for many courses, as authorized by the Board of Trustees and Title V.
  1. Some courses are designated in the catalog as P/NP courses. A letter grade is not available to the student in such a course. Among the group of courses are those with a “single satisfactory standard of performance for which unit credit is assigned.” (See Section 51302 of Title V.)
  2. For all other courses, the student may select the P/NP option instead of a letter grade (A, B, C, etc.), so long as s/he opts no later than the fourth (4th) week of the term (for courses shorter than 12 weeks, it is a third of the term). Once a student has selected the P/NP option, the resulting grade shall be final.

Restrictions have been placed on the use of P grades:

  • No more than thirty (30) units of credit with a P grade can be applied toward an Associate in Arts degree, and 
  • Ordinarily no P grade may be applied toward a student’s major requirements unless the major division lists a P/ NP course on their curriculum sheets.
Units earned on a P/NP basis shall not be used to calculate grade point averages. However, units attempted for which NP is recorded shall be so considered in probation and dismissal procedures. (See Catalog “Progress Probation.”)


Policies
Contact:
Communications Office
Phone: 408.864.8948
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Last Updated: 10/12/16