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About the Web Guide OmniUpdate @ De Anza Web News and Tips Web Site Publishing Process Creating Your Web Site Using Your Web Account Web Site Template Accessibility Standards Web Development Software Definitions Getting a Listserv Appropriate Use Web Team Report Broken Links

Web Publishing Guide Using Your Web Account Please read the following instructions before attempting to set up your Web connection. You will need FTP (File Transfer Protocol) software to upload your files to the Web. If you have any problems after following the instructions, e-mail the Web Team with details. How to Get An Account E-mail your request for a Web account to the Web Team. You must use your FHDA assigned e-mail address. We will not send account information to non-district/college e-mail addresses. See the ETS Web site for e-mail account information. Remember to include the name of your division, department or program in your request. We will create a directory for your site on the server. You will be given two different sets of usernames and passwords. The first set will allow you to connect to the development, or test, server. The second set will enable you to publish on the live server. Development and Live Servers Use your developer's space to see how your Web page looks and functions on the De Anza Web server (it should be the mirror image of your live site). Check for errors and problems. When you are happy with your site, publish it on the live server. You may be tempted to publish directly to the live server without testing your site on the development server. This is not recommended. If there is a mistake on your page it could be public until your corrected file has synchronized with the server, which occurs every 31 minutes. The area that you post to the "live" server isn't actually the live server—it is a staging area. The live server collects updated Web pages from this staging area. This process happens every 31 minutes and takes approximately 5-15 minutes to complete, depending on the number of files waiting in the queue. As a result, it could take up to 45 minutes for your Web page to be replaced on the real live server. Therefore, it is in your best interest to find and fix errors on your Web site in your developer's space before posting to the live server. Usernames and Passwords Usernames and passwords are issued only to faculty and staff of De Anza College. It is the responsibility of the faculty or staff member to keep these passwords secure. The Web Team will not issue usernames or passwords directly to third-party individuals. It is your responsibility to keep track of your passwords and who you allow to use them. To help us maintain security and keep Web accounts updated, your passwords will have an expiration date. The Web Team will send a reminder notice to all Web account holders. It is your responsibility to request your new passwords before they expire. New passwords will be issued up to two weeks before the expiration date and any time after that. If at any time you feel there is a security problem with your passwords, let the Web Team know immediately and we will change them. Unless it is absolutely necessary to issue more, only one set of passwords will be issued per site. Transferring Your Files Below are instructions for using your FTP software to set up your Web connection. You will need to set up two connections; one for the development server and one for the live server. Type www2.deanza.fhda.edu in the Host Name/Address field of your FTP program. Important: You will use this host name for setting up access to both the development server and the live server. Your username and password is case sensitive and will determine which server you connect to. To connect to the development server, use your username and password that starts with a "D." To connect to the live server, use your username and password that starts with an "L." For best performance, uncheck the "passive" transfer modes in WS_FTP (under the "Advanced" tab) and Fetch (under the Customize > Preferences, then "Firewall" tab). After you successfully login, you will be able to transfer files. Simply drag them from the local window to the remote window. Make sure you transfer your files to the appropriate folder, or sub-directory (i.e., images should be put in a sub-directory called images). See Directory Structure and FTP Tutorial for more information. You will be able to immediately view your Web site on the development server by entering http://www2.deanza.fhda.edu/department_name in your browser's URL (address) field. This address is for the test server only and should not be published on Green Sheets, brochures, fliers or other documents. After the servers have synchronized, you (and the whole world) can see your site on the live server at this address: http://www.deanza.edu/department_name. WS_FTP Example: Fetch Example: Do not use "passive transfer." The Web Team can't provide support for all FTP programs. However, we will do our best to help if you are having problems connecting to the server. Please be flexible and be prepared to try a different FTP application if we can't get yours to work properly. [top of page]

Page updated: July 31, 2008	De Anza College. Just What You Need.
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