Satisfactory Academic Progress - Policies
If you find yourself in a disqualified status on your MyPortal, you may be eligible to do an appeal.
Good Standing | Warning | Probation | Disqualification
The key to keeping your Financial Aid is continuing to make satisfactory progress by being in Good Standing. Good Standing is measured in three ways:
Units Earned Each Quarter, GPA, and Time Frame.
You must qualify in each of the three ways to be in Good Standing.
Satisfactory academic progress is equally as important as economic qualification.
Assessment is made every quarter, even during quarters when you are not receiving federal aid.
1.Units Earned Each Quarter
9 – 11.5
6 – 8.5
Full-time students (attempting 12 or more units) must earn at least 10 units each quarter.
Three-quarter-time students (attempting 9-11.5 units) must earn at least 7.5 units each quarter.
Half-time students (attempting 6-8.5 units) must earn at least 6 units each quarter.
2.0 both Quarter and Cumulative
Students must earn a 2.0 grade point average for each quarter and cumulative. Students must also have a 2.0 cumulative by the end of the second year (90.0 units).
A 0.0 GPA is not equal to 2.0 GPA. Taking all P/NP classes may adversely affect Good Standing.
The maximum number of attempted units may not exceed 150% of the normal length of the program (AA/AS degree, Transfer, Vocational Certificate). Attempted units include all units attempted at De Anza and Foothill.
For Federal clarification, see the Studentaid.ed.gov website.
Return of Title IV (R2T4)
Return to Title IV is a process by which the percentage of Title IV aid the student received or should have received must be determined after a student has completely withdrawn from their courses (100%) and ceased activities on the campus for any given quarter prior to the 60% completion date. Any financial aid student who completely withdraws from a quarter will be evaluated to see if one of the following must occur:
- They received aid, but owe some back to the school/Federal Government.
- They received aid (or perhaps they did not), but they should have been eligible to receive additional aid for the time they did attend classes.
- They received aid (or perhaps they did not), but the amount received was within the range where nothing needed to be paid back.
The determination of drop date will be based on official notification by the student (in any form of writing or from a conversation indicating they are withdrawing) or by using the A&R Office's records within the Banner system. At any time a student withdraws from 100% of their classes and ceases official activities on the campus, the percentage completed calculation will be determined, using the Banner system and federally provided worksheets. If the records available for their 100% withdrawal date are incomplete or inconclusive, the FAO may use a default point of 50% completion. Counseling appointments, where official school business is conducted, may count as official campus activities as long as recorded proof is available. We will follow the federally mandated order of repayment for the Title IV funds, which for Foothill College is Federal Unsubsidized Direct Loans, Federal Subsidized Direct Loans, Federal Direct PLUS loans, Federal Pell Grants, and finally Federal SEOG. We will perform the calculation within 30 days of completely dropping units and will obtain repayment or a satisfactory repayment agreement within the required timeframe of 45 days post calculation.
Once the R2T4 calculation has been completed, the student will be notified of their repayment responsibility and a debit amount equal to the student AND institutional liabilities will be placed on the student's account for repayment. Students will be liable for both portions of the required repayment (Student & Institutional portion). In the cases were a post-withdrawal disbursement is necessary, the amount owed to the student will be disbursed to their student account and refunded through the above mentioned mechanism at the next regular disbursement date. Additionally, for students who owe the college or Department of Education, holds may be placed on the student's ability to register and order transcripts and a National Student Loan Data System (NSLDS) hold may be placed after 45 days, preventing further Title IV aid until the debt has been resolved. If repayment does not happen in a timely fashion the student will be sent to collections by the A&R Office along with all debts.
Please contact the Financial Aid Office before withdrawing from all your classes.
Example: Mary is a full time student and received a Pell disbursement of $1,350 for the quarter. She dropped all her classes during the 5th week of the quarter. After the calculation of Return of Title IV funds, Mary owes and must repay $234 of the Pell amount.
|Beginning with the Summer Term 2010, satisfactory progress will be determined districtwide, including all work attempted and completed at both De Anza and Foothill Colleges.