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they believe to be inaccurate or misleading. If the school decides not to amend the record, the student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the student has the right to place a statement with the record setting forth his or her view about the contested information.
n Generally, schools must have written permission from the student in order to release any information from a student’s education record. However, FERPA allows schools
to disclose those records, without consent, to the following parties or under the following conditions
(34 CFR § 99.31)
o School officials with legitimate educational interest
o Other schools to which a student is transferring
o Specified officials for audit or evaluation purposes
o Appropriate parties in connection with financial aid to a student
o Organizations conducting certain studies for or on behalf of the school
o Accrediting organizations o To comply with a judicial
order or lawfully issued
subpoena
o Appropriate officials in
cases of health and safety
emergencies
o State and local authorities,
within a juvenile justice system, pursuant to specific state law
Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell students about directory information and allow students a reasonable amount of
time to request that the school not disclose directory information about them. Schools must notify students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook or newspaper article) is left to the discretion of each school.
FERPA Exception: Solomon Amendment
The Solomon Amendment is a federal law (10 U.S.C. §503) that allows military recruiters to obtain certain address, biographical and academic information for students who are 17 or older. The U.S. Department of Education has determined that this law takes precedence over the Family Educational Rights and Privacy Act (FERPA), which limits sharing of student records. Colleges that fail to comply with the Solomon Amendment risk losing federal funding.
Under the Solomon Amendment, recruiters from each of the 12 U.S. military units (Army, Army National Guard, Navy, Navy Reserve, etc.) may request the following information for current, full-time students age 17 or older, once per term:
n Name
n Addresses
n Institutional email address
n Phone numbers
n Age
n Level of education
n Major or degree program in which
the student is enrolled
n Degrees received for recent graduates n Educational institution in which the
student was most recently enrolled Requests for information must be submitted to the Enrollment Services Division on letterhead clearly identifying the military station or unit requesting the information. Additional instructions for requesting information can be found at
deanza.edu/admissions/solomon.
The Solomon Amendment does not require institutions to collect student information. As a result, colleges are not required to respond if they do not currently
collect or have the information requested. In addition, the law recognizes student and parental rights under FERPA to withhold disclosure of private information. Students, parents or guardians can submit a request for the college to withhold a student’s information unless prior written consent is obtained from the student, parent or guardian. Instructions for submitting a request to withhold information can be found at deanza.edu/admissions/solomon.
FERPA Records Officer
The Foothill-De Anza district's Administrative Procedure 5050 identifies the college registrar as the “Records Officer” required by FERPA. Current and former students can review their education records by completing or filing a request in the Admissions and Records Office. Such records will be made immediately available when possible or within 15 days of written request. If the review results in a dispute, the college registrar will initiate an informal proceeding in an attempt to resolve the matter. If the dispute continues, a grievance may be filed with the vice president of Student Services.
FINAL EXAMINATIONS
Final examinations are to be given in all courses. Students are responsible for taking final examinations at the scheduled time. Exam schedules are published online. Two hours will be scheduled for examinations.
Final examinations for courses shorter in length than one quarter will be given at the class meeting.
Students who miss a final examination for a legitimate reason should communicate with their instructor at once to arrange for an “I” grade. Final examinations normally will not be given in advance of the scheduled time.
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