Student Services Planning & Budget

Student Services Planning & Budget

Mission Statement – De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.  De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college’s Institutional Core Competencies:  Communication and expression, Information literacy, Physical/mental wellness and personal responsibility, Global, cultural, social and environmental awareness, Critical thinking                                                                                                                                                                            Adopted Spring 2010

Meeting Notes - May 2, 2012

Attending – Booye, Caballero de Cordero, Chung, Cole, Cook, Glapion, Haynes, Kirkpatrick,  LeBleu-Burns, Leonard, Mieso, Moberg, Moreno, Thai

Guest – Lee-Wheat

 

Review Agenda and Notes

There were no additions to the agenda and the notes from the April 25th meeting were amended as noted.

 

Cook introduced and welcomed Keri Kirkpatrick, the new ACE representative replacing Olivia Patlan.

 

Governance Assessment Annual Update Form (handout) - Review of the form  created as a follow up to an Accreditation Team recommendation.  SSPBT members  to review and bring input to the meeting on 5/16 to develop a group response. 

Suggestions to add - 1) Information provided in a timely way, i.e. budget planning;  2) Progress toward goals; 3) Use the results for the following year.

SS Viability Review Process - (handout) review of the updated version of the SSVRP.  Suggestion - Add information to the narrative explaining the flow chart.  Question about the title.  Haynes will research.

“B” Budget Augmentation - All requests should include a short narrative explaining the reason for the request and funding requests for events that happen every year i.e. conferences.

Budget Reductions - Discussion - as part of impending budget reductions, we need to look at technology to provide some services in Counseling, A & R, F.A. and EOPS.  Moberg will arrange a demo of a computer/scanner combo which will provide online transcripts that she observed at the recent CACRO Conference. 

Concern expressed regarding providing mandated services as outlined by the Student Success Task Force and how it will affect SS impending budget reductions.  SSPBT to review proposed SSTF mandates to prepare for discussions about the process for making budget reductions. 

Need to determine 1) What are the things we need to do; 2) What mandated services can be maintained by scheduling the work during slower times; 3) Ideas for a change in process, once the list of reductions is available; 4) Develop a SS timeline (Cook/Glapion); 5) Review APRUs and develop a list of common services; 6) Review categorical and non-categorical expenses.  Reductions will be nominal due to mandates.  SS managers are to review the Phase II budget reduction scenario, discuss with their areas and bring input, as well as questions, to the next SSPBT meeting. 

Updates

Lee-Wheat announced the Jt. PBT Meeting on Tuesday, May 29th from 3- 5 p.m.  IPBT Meeting on 5/24 open for programs to make presentations about their area.

Cook announced the VA is receptive to our proposal to have a VA Chaplain on campus to provide services for our Vets.  Additional information will follow.

Moberg update from the CACRO Conference.  CACRO has a proactive list serve that provides a lot of good information on legislative updates from the Student Success Task Force.

Moreno will attend the Ensuring Transfer Success Conference on May 7th and Veterans Conference in June.

Haynes reminded everyone to take the TractDat training.

ISP already has 300 applications for the fall quarter.




Student Services Planning & Budget Team
Building: Administration
Contact: Nancy Cole
colenancy@deanza.edu
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Last Updated: 5/9/12