Student Services Planning & Budget

Student Services Planning & Budget

Meeting Notes 

Wednesday, December 1, 2010

Attending:  Beckum, Booye, Cook, Corrao, Espinosa-Pieb, Glapion, Haynes, Hunter, Jeon (DASB), LeBleu-Burns, Marquez, Mieso, Moberg, Moreno, Patlan, Poon

Review Agenda and Meeting Notes – Addition to the agenda – SARS report, SLO Timeline Update
The notes from the November 17th meeting were reviewed and approved.
Reschedule 12/15 mtg. to 12/8
Technology Task Force – (handout) introduction of the Technology Task Force
Metcalf reviewed the purpose of the TTF, an advisory group, prioritizes campus requests and makes recommendations to College Council.  Tri chairs are working on a process and decision-making plan, which will be shared campus wide. Metcalf is available to provide regular updates to the SSPBT.
Cook asked for a project request form and Kahn will send electronically.
ETAC –  (power point handout) Kahn shared that ETAC is a district advising/policy-making group.  He reported ETS is asking the campuses to prioritize requests on the list distributed at the November 17th meeting, (SLOs and Accreditation are critical priorities).  Kahn and Metcalf can help with planning a project request for ETS and emphasized the importance of a project statement…  If the request is to push information out to students, it should identify the students to be reached before submitting.
“B” Budget Augmentation Criteria
Discussion Postponed to the December 8th Meeting

2010-11 Goals and Priorities

1)    Budget Reductions

2) Understanding the budget and planning process – Vice Chancellor of Business Services, Kevin McElroy will attend the January 19th meeting.
3)    Program Review – depending on budget outcome
4)    Increase attendance from other groups.  
-Cook suggested that members of the SSPBT attend other SS meetings and provide an update.  
-Cook asked members to invite others to SSPBT meetings.
5)    Ideas for communication
-    Open House each quarter
-    “Hot Topic” discussions
-    Post decisions re budget on the web site
-    Communication tree
-    Town Hall - campus groups provide updates
6)    Develop a SS Technology request process – SSPBT would prioritize requests to submit to the Technology Task Force
SLO Planning Document (handout) Haynes reviewed the Six-Year SLO Planning Document, emphasizing the Mega Review in the third year to prepare for the revision of the Educational Master Plan.

SARS (handout) Poon/Patlan expressed concern regarding programs requesting access to SARS.  There are no guidelines to ensure a security/support effort.  Patlan is the campus administrator for SARS and ETS does not provide support.

Action:  1) Cook/Jeanpierre will discuss w/Patlan/Poon SARS and ETS.
2) Haynes asked to follow up with the group about the changes in the Six-Year Planning Document.



Student Services Planning & Budget Team
Building: Administration
Contact: Nancy Cole
colenancy@deanza.edu
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Last Updated: 1/17/11