Student Services Planning & Budget

Student Services Planning & Budget

Mission Statement - De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world. The college engages students in creative work that demonstrates the knowledge, skills and attitudes contained within the college’s Institutional Core Competencies:
        • Communication and expression
        • Information literacy
        • Physical/mental wellness and personal responsibility
        • Civic capacity for global, cultural, social and environmental justice
        • Critical thinking                                                                             — Updated Spring 2014

Meeting Notes - February 15, 2015

Attending Members:  Avila, Doan, Glapion, Kirkpatrick, Mandy, Mieso (co-chair), Shears, Ward

Guests: Ola Sabawi and Mallory Newell

There were no amendments to the notes and or to the agenda.

Program Review Tool Presentation

Sabawi presented on the new tool that is available to track student progress in cohorts.

  • To manage cohorts you can upload the student IDs from an excel spreadsheet. If the correct name and ID shows, it uploaded successfully. If all you see are bunch of numbers, it did not.
  • This tool is not standard so if you would like access and/or training please contact
    Ola Sabawi.

Presentation and Website

Program Review Timeline

Avila went over Program Reviews update for 2017-18

  • Avila mentioned that item #15 in the Word template had different language than the template in TracDat.
    • It was decided to update the TracDat template with the language from the
      Word template for this year.
    • Avila mentioned that all SLOs need an assessment. Meeting notes can
      also document assessment if needed.
    • Meetings and workshops can be set-up with Avila regarding Program Reviews.

Mieso reviewed the timeline and requested a PDF format directly from TracDat.

  • The template in TracDat is the same for the comprehensive review and the update.
    • In TracDat just choose the 17-18 year and update items from last year.
    • An email will be sent out reminding everyone about Convocation on March 2nd

More information can be found on the SSPBT Program Review page.

Budget Timeline & Tools

Mieso reviewed the Budget Timeline and some tools to assist with this process. All of the Student Services managers have received their budgets and can make appointments with the Vice President of Finance Susan Cheu for assistance.

Full Document


Feb. 1st @ SSPBT - Action item to start reviewing budgets

Week of Feb. 12th - Receive department budgets from Finance

Feb. 15th @ SSPBT - Review timeline

Friday, March 2nd - First Draft due for review by Senior Staff on Monday, March 5th

March 15th @ SSPBT - Counseling, Outreach, Financial Aid Presentations

March 29th @ SSPBT * - Student Development, Admissions & Records, DSPS Presentations

Monday, April 2nd - Senior Staff Review

Friday, April 6th - SSPBT recommendations to Finance Office due
                                                                                                                         * Extra SSPBT Mtg.

Ward reported a quick A & R update
: Priority Registration will begin on February 26th.


Student Services Planning & Budget Team
Building: Administration
Contact: Laura Watson

Last Updated: 2/28/18