Measure C FF&E Request Prioritization Spreadsheets Available - Mar. 16, 2012
March 16, 2012
To: PBT Chairs
Subject: Measure C FF&E Request Prioritization Spreadsheets Available
As you may recall, the Citizens Bond Oversight Committee tightly monitors Measure C funding and these funds have very specific criteria attached to them.
The FF&E Coordinator has completed reviewing the requests and has divided the requests into funding sources. These requests are now ready for review & prioritization.
1) PBTs review and prioritize the requests for their own PBT area.
2) Joint meetings of Campus Budget, Technology Task Force & PBT reps will perform institutional review and prioritization.
3) This joint group will give recommendations to College Council.
4) The President will make the final decision on the projects.
As a PBT member please review & prioritize the requests for your own PBT area.
You will need to download the following information for this task.
As a PBT member please consider the following when evaluating the requests:
Each PBT can determine it’s own voting process. We would suggest using a scale of 1 to X (1 being the #1 ranked item for that particular funding source). The actual scale can be determined by each PBT, but please remember that each PBTs prioritized lists will be brought together at an institutional level. All requests will then be reviewed and prioritized from a college-wide perspective. So although it may be tempting to prioritize all items as #1, we would urge you not to do so as it will invalidate the prioritization process.
Lastly, although we know that purchasing will allow the process to bridge standard fiscal timelines it is important to review these requests as soon as possible. Some requesters will need items in time for fall quarter 2012, so we hope to conclude this whole process by April 15th so we can put in orders for the 2011-12 fiscal year.
Thank you again for volunteering to participate in this new process. Your time and careful considerations are paramount to the success of this project.
Please contact Pippa Gibson firstname.lastname@example.org x8936 for clarification on the spreadsheets.
Contact: Pippa Gibson