Meeting Notes - October 9, 2012
1) Welcome & Introductions
Chow welcomed the members to the first meeting of the academic year. The team introduced themselves.
Chow reviewed the Charge, Goals, Ground Rules, Principles, Activities & Training of
Campus Budget Team Members.
3) Approve Notes from June 12, 2012
The notes were approved.
4) Opening Day Budget Presentations:
McElroy and Jeanpierre's Opening Day budget presentations are located at these links:
The team reviewed the budget figures for De Anza. The FHDA 2012-13 adopted budget
is based on 'worst-case' scenario numbers (if Prop 30 fails). After November 6th,
if Prop 30 passes the district will adjust the revenue and part-time faculty allocations
accordingly. Enrollment will play a large part in the discussion as it affects revenue.
Slater shared some additional details on the budget and terms used.
Workload reduction means a reduction to the district's FTES number. It is also referred
to as being funded at less than cap. In 2009-10 the district had approx. 3.4% workload
reduction. In 2011-12 it was approx. 7.7%. In 2012-13 it is projected to be approx.
7.3% using the present enrollment data.
Approx. $7.6M reduction in Categorical funding was never backfilled.
Tuition is State mandated. Santa Monica CCD tried to raise the cost of tuition for
some core courses but the State disallowed the proposal.
The Student Success Task Force recommendations do not come with any funding to support
the mandated activities.
The 50% law refers to having to spend 50% of funding in direct teaching expenses (teaching
faculty). Non-teaching faculty, counselors, division assistants, student services
staff in departments such as admissions, testing, tutorial, staff in labs, library,
custodial, grounds, facilities, ETS, HR, accounting staffing expenses, etc. cannot
be more than 50% of the total district budget.
5) Enrollment Update
Enrollment is down districtwide. As of today De Anza is down approx. 2% and F/H is
down approx. 7%. If the district cannot recapture the enrollment, it stands to loose
roughly the same amount in apportionment as if Prop 30 did not pass. In essence, it
would be as if the district made it's own work load reduction. Due to the complexities
of the funding if Prop 30 fails and FHDA does not recapture enrollment the district
will not face double the amount of monetary reductions.
6) PBT Updates
FERPBT: the team are working on budget reductions for their area. They will base their
recommendations on program review data. The team will meet to make their final recommendations
on October 19th, ready to present to College Council on October 25th.
IPBT: the team are working on budget reductions for their area. Their recommendations
are data driven. The team are reviewing the material for rankings and eliminations.
The team will make the final decisions for recommendations at the October 23rd meeting,
ready to present to College Council on October 25th. Bryant stated that if the college
has to make these proposed cuts, "this will not be the college that you knew." He
also stated that De Anza has a "truly remarkable shared governance process" and that
it is by far the best model he has come across.
SSPBT: the team are working on budget reductions for their area. The team will have
their recommendations ready to present to College Council on October 25th.
The recommendations from each PBT will go to College Council on October 25, 2012. The president will present the college wide proposal to the Chancellors staff on October 26, 2012.
Jeanpierre is meeting with each division to explain the procedures for ordering eligible items approved from the prioritization work performed earlier in the year.
8) Quick News
Chow and the members thanked the DASB for their thoughtful and generous funding of
such departments as tutoring and DASB student accounts.
Groups such as DASB and FA can take a public position on ballot measures and are putting
a lot of effort into voter registration and support of Prop 30.
Present: Bryant Chow Gerard Jenkins Mieso Slater Watson Shahar (DASB). Notes: GIbson.