Meeting Notes - October 11, 2011

1) Welcome & Introductions

Jeanpierre welcomed the members to the fist meeting of the academic year. The team introduced themselves.

2) Charge, Goals, Ground Rules, Principles, Activities & Training of Campus Budget Team Members

Jeanpierre reviewed the Charge, Goals, Ground Rules, Principles, Activities & Training of Campus Budget Team Members.

3) Effective Committee Member Checklist

Jeanpierre reviewed the checklist and noted it was Jackie Reza’s document that she used as part of her Governance 101 training. Unfortunately, Reza was not available to present the document at today’s meeting.

4) Approve Notes from June 14, 2011

The notes were approved.

5) 2011-12 Budget Scenarios

Jeanpierre shared the most recent summary of Fund 14 and Categorical funding. The summary showed the worst-case scenario at the present time. It included the mid-year trigger cuts, which were anticipated to be approx. $700k statewide. The Chancellor asked the campus to address the worst-case scenario, as it is easier to pull back reductions than add reductions.

Referring to the spreadsheet, the district-wide category is for utilities and insurance, etc. This area is not able to contribute to the budget reductions.

Full-time faculty and part-time faculty are critical in achieving the needed 17619 FTES for the 2011-12 year. Chow noted that it was confusing that at the same time we are asking the campus to make budget reductions we are hiring approx. 20 full-time faculty. This is because the college needs to fulfill the State mandated faculty obligation number. Jeanpierre shared that currently there are 31 faculty vacancies but clarified that every position is included in the budget scenario, even the vacant positions. The State gives community colleges $4500 funding per full-time equivalent student.

FHDA had been very resourceful and have not needed to spend any of their state mandated 5% reserves.

Each PBT will discuss their own budget reduction process and bring their recommendations to the Campus.

6)  Measure C FF&E Phase II Requests

Jeanpierre talked in detail about the Measure C FF&E Phase II dollars, referring to the information posted on the web site. She reviewed the approved process for requesting new dollars and highlighted how requests should be provided. The deadline for requests is November 10, 2011.

7) Quick News

• De Anza enrollment is up 1% from Fall last year. Foothill enrollment is flat. De Anza is trying to achieve 17619 FTES for the 2011-12 year.
• Drop for non-payment was enforced for Fall 2011 at De Anza. Foothill suspended drop for non-payment for Fall 2011.
• Last Friday October 7, 2011 was the census date.
• Accreditation team visit is Oct. 24-27, 2011.
• 3700 EcoPasses have been issued.
• Request for ongoing communication on the budget. Campus memo, participation in shared governance, getting out the message.
• Researching an E-Commerce package and Pay-to-Stay package through the banner system.
• SB 1143 “The Community College League of California and the California Community College State Chancellor’s office opposed the bill on that basis, [completion-based funding] so, we entered into extensive discussions with them,” Reed said. “[The CCLC and CCCSC] proposed that there be a study and a task force created with experts from the field:  nationally, within and from outside the institutions and that faculty, students, and administration are also represented.”  - Rich Hansen, De Anza Math faculty, is a member of this taskforce
• Poor communication during the shootings in Cupertino last week. The senior staff discussed the college’s response at their meeting this week.

Suggested Agenda Items for Upcoming Meetings:

Ways to bring in new revenues

Status report on the solar panels

Grants office – Richard Galope was the grants manager but he left the district. Grants office financing was supposed to be through the parcel tax, but it didn’t pass. We applied for a $7M grant but it was awarded to a consortium in the valley where they have 17% unemployment.

Present: Bloom Chow Gerard Jeanpierre Jenkins Lee-Wheat Michaelis Mieso Patlan DASB: Charles Stevens, Pablo Zamorano. Notes: Gibson