Sunken Garden Fountain

College Council

MEETING NOTES
Thursday, June 9, 2011
Admin #109, 3:00 – 5:00 pm

         College Mission Statement

       De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

       De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies: •Communication and expression   •Information literacy  •Physical/mental wellness and personal responsibility •Global, cultural, social and environmental awareness  •Critical thinking

 Members: S. Abrawal, G. Anderson, C. Castillo, S. Cook, G. Durham, C. Espinosa-Pieb, R. Hansen, T. Hunter, L. Jeanpierre, L. Jenkins, R. Kazempour, A. Khanna, C. Lee-Wheat, V. Marquez, F. Milonas, B. Murphy, M. Newell, E. Norte,  S. Ramos, A. Ravichandran, R. Schroeder, M. Spatafore, R. Tomaneng

Guests:  J. Haynes, E. Kinner, T. Nguyen, B. Stockwell

Self introductions were made to welcome incoming DASB officers, Arvind Ravichandran, President, Shaila Ramos, Executive Vice President, and Saurav Abrawal, Student Rights & Services senator and Emily Kinner, incoming student trustee.

I.  Approval of Minutes 5/12 & 5/26

Both minutes of  May 12 and May 26 were approved with a wording change to indicate “slower” response time in Admissions and Records resulting from budget cuts.

II.  Accreditation Updates

M. Spatafore delivered a presentation on the draft Self-Study, anchoring the presentation with the Mission Statement. She noted the four standards by which ACCJC reviews the college and included an illustration indicating the team leaders, all team members and a timeline review since the last accreditation visit in 2005. Spatafore also reviewed next steps: review through the Senates, the incorporation of feedback from governance groups and the college community at large, the presentation to the board of trustees on June 20 prior to its certification of the Self-Study on July 11, and College Council approval on June 23.

She provided an outline of the proposed planning agendas as developed by the teams for discussion and feedback. Several changes will be made to the planning  agendas based upon College Council’s input, such as the continuing publicizing of the mission statement, and other changes to reflect recent work that accomplished what had been established as Planning Agendas earlier in the process, such as the incorporation of Career and Technical Education (CTE) data into Program Review. There were also clarifications and semantic improvements.

Murphy noted that additional feedback and any corrections are to be sent to Spatafore.

Additional Comments:

.  Faculty, staff and students were well-represented on all of the standards.

.  This document will look very different from our last self-study report.

.  Kinner: What is DASB’s role and participation? Very different, student presence and engagement.

Murphy acknowledged Jenkins and Spatafore for their work in managing and editing the complex document.

Next Steps: Following board approval, the final draft will be posted. The designed document and flash drives for ACCJC and the Evaluation team will be sent. Opening Day activities will center on accreditation, and planning will occur for the team visit Oct. 24-27.

What have you taken away from this document?  What a good job the college has done.

With filing of mid-term report, goals were met.

III.  Budget Updates

Jeanpierre presented information on the 2011-2012 tentative budget for the district.  She began with a FTES analysis, indicating resident and non-resident credits, total apportionment and a new reduced district base for ’11-12.  Following the May revise, we have identified a $22.8 million reduction vs. the “all cuts” budget of $30 million.  Together with the enrollment cap reduction and a 5% enrollment loss this translates into a $6.5 million savings. 

We have the capacity to earn enrollment back during Summer and Fall.  With the district one-time monies and FTES restoration, we would not have any layoffs.  If we have a strong summer and fall, and weaker Winter and Spring we have a better budget scenario.  

Import: Jeanpierre, Slater and McElroy, can we accomplish this?

LaVoz will be running a front-page doomsday scenario to include a communiqué that we are open for Summer & Fall.  Enroll!   (Perhaps moving registration up in summer for Fall classes)

IV.  Shared Governance Task Force -  first read of eHandbook

The Shared Governance Task Force is a subcommittee of the College Council working on an eHandbook of all shared governance groups; the draft document is 64 pages. The update was to indicate where the group is at and accomplishments made to date while work will continue til Fall.   All the shared governance templates have been collected while the task force is making changes to the draft document and will resend to all governance groups for edits.

Members discussed the college values as included in the Educational Master Plan and the draft handbook.  Further discussion regarding the college values will occur.  

New Updates

.  Introduction – dropped philosophy section, while adding the Mission Statement, Institutional Core Competencies and possible resurrection of the Values Statement from 1990.

.  District organization and governance charts

.  College organization and governance charts (the former ball chart).  A new decision making chart highlighting simple pathways through organizations and shared governance. 

.  Description of governance groups

.  The appendices are growing.

.  A first attempt at a one-year cycle, the 6-year planning cycle, and a new legal section.

The task force is requesting feedback and also developing a website.

V.  College Planning Committee

Newell provided an update on the CPC for summer quarter.  Committee members include J. Haynes, O. Patlan, C. Lee-Wheat, L. Jeanpierre and B. Murphy.  The committee is looking for a DASB representative.  Next meeting:  June 23, from 3-4 pm, Admin #109.

Next college council meeting is scheduled for June 23 and a quorum is needed.  The agenda will be Accreditation Review and requirements met by the College.

VI.  Burning Issues, Quick News, Wrap Up

June 20: Multicultural Staff Association will be sponsoring an end of year get-together on Monday, June 20 from 3:30 – 5 pm, location TBD

 

 

 

 

 

 

 



College Council
Building: Administration
Contact: Tina Woo
Phone: 408.864.8705
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Last Updated: 6/28/11