Meeting Notes
October 13, 2011
Admin #109, 3:00 – 5:00 pm
College Mission Statement
De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.
De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies: •Communication and expression •Information literacy •Physical/mental wellness and personal responsibility •Global, cultural, social and environmental awareness •Critical thinking
Members: C. Castillo, K. Chow, S. Cook, G. Durham, C. Espinosa-Pieb, R. Hansen, T. Hunter, L. Jeanpierre, L. Jenkins, R. Kazempour, A. Khanna, C. Lee-Wheat, V. Marquez, F. Milonas, B. Murphy, M. Newell, E. Norte, S. Ramos, A. Ravichandran, R. Schroeder, M. Spatafore, R. Tomaneng Guests: J. Haynes, E. Kinner, B. Stockwell
I. Self Introductions
Newly-elected members for the AY 2011-2012 were welcomed and introduced.
II. Approval of Minutes
Barring no objections, the minutes of June 23, 2011 were approved.
III. Accreditation Updates
Spatafore provided updates regarding the accreditation visit the week of October 24. She met with the team chair and assistant to calendar events; October 27 @ 1:30 pm for the exit interview and October 25 for 2 open forums. In addition, the accreditation team biographies have been posted to the website and we’re waiting to hear back from the team regarding individual meeting requests.
Two Mission Statement Posters were unveiled, met with compliments and will be posted in division offices and shared spaces on campus.
IV. Enrollment Updates
Espinosa-Pieb reported enrollment for Fall Quarter is flat and the focus this year will be based on student demand while lower enrolled courses are being reviewed. Wait lists will contribute to the mix of classes, with balancing across the campus.
Institutional Research is conducting enrollment patterns and the impact of fee increases. The projected enrollment gets us to the annualized FTES target, although we would prefer a cushion. We have an extra week with the start of Winter Quarter 2012 to increase enrollment.
Christina reported that FA negotiated programming was in effect for Fall which means enrollment into a course stops the day before "classes" begin. That was defined as the day before the quarter starts, not the day before individual class begins. For courses that start Tues, Wed, Thur, Fri, Sat or even 6 weeks later, the enrollment window is closed the day before the quarter starts or September 25. Some faculty were not happy, and have been referred them to their FA reps.
The Dream Act passed with an effective date of January 2013. This will allow students admitted under AB540 to be included in the pool of applicants for state aid (Cal Grants, BOG Fee Waivers, etc). Details of implementation will be forthcoming. Applicants must meet other eligibility requirements to be eligible. Some requirements may also change between now and then and are referenced in the Student Success Task Force recommendations.
V. Governance Task Force Web Page
Stockwell requested activating the new governance task force website in preparation for the accreditation site visit.
The task force presented the current and proposed shared governance sites with the supposition of a new handbook, new organization chart and new live link.
Discussion/Proposed Changes
- Impact of the new website on the Accreditation Steering Committee’s information.
- Changes to the organization chart to reflect a direct reporting relationship with the President and Chancellor; the Chancellor’s Advisory Council also reports directly to the Chancellor. The President does not report to the Board of Trustees.
- Standard IV includes a Glossary of Terms which addresses the many acronyms we use. The Glossary is located both on the left navigation bar and at the bottom of the website page.
- Master/sample calendar of shared governance meetings.
Assuming these changes/improvements can be made, the launch of the new governance task force website was approved.
VI. Technology Task Force/ETS Prioritization Process: Lilly & Metcalf
Lilly distributed handouts (flowchart and article) about the proposed role of the Technology Task Force (TTF).
Discussion:
- Questions about IT’s role, resistance, and prioritization schedule
- TTF having first notification of a query (for project awareness)
- TTF having more of a decision-making and consulting role
- Outsourcing questions?
- Adding a box for monthly prioritization of DA projects to senior staff prior to ETAC review
Next steps:
Tech Task Force to review structural amendments, incorporate direct outsourcing, review a master prioritized list of projects, and a quarterly review. It was suggested a new flow chart be discussed at a future college council meeting.
VII. Burning Issues, Quick News & Wrap up
- Marquez: November 1 discussion group reminder (The Thin Book on Naming Elephants)
- ECO passes sold as of 10/13 @ 1:15 pm ECO 4893, easily 5,000 by day’s end.