Draft Minutes of June 22, 2017
3:00 – 4:30 pm
Members present: Bryant, Cheu, Cook, Cruz, Grey, Hansen, Hunter, Joseph, Kandula, Mieso, Newell, Nguyen, Ranck, Spatafore, Subramaniam, Varela
Approval of Minutes
The minutes of June 1, 2017 were approved by College Council.
3rd Quarter Report
Cheu summarized the third quarter report information and suggested reading the first 3-4 pages of the 82 page document to obtain a good overview of the budget. She highlighted resident enrollment declines of 1170 FTES, the equivalent of a -$6M effect on the budget. Despite a base increase of $4M based on FTES generated in 2015/16 and STRS and PERS increases, this affects the budget negatively. Base funding for 2017/18 will be lower if the decline in FTES does not change. Fall 2018 enrollment will be critical considering non-resident enrollment has been flat. We need to be mindful of the trend to increase productivity vs. cost. Due to a combination of increased costs in part-time faculty salaries and benefits, and savings from full-time faculty vacancies, we are projecting an approximate $1.07 million in additional expenses. Complete Fund balance information will be available in mid-August.
The colleges and enrollment management team continue to carefully monitor student enrollment, analyze course offerings, marketing and recruitment efforts to maximize access for students.
2017-2018 Tentative Budget
The projected 2017-18 ongoing structural deficit is $12.3M but will have a 3 year rolling recovery cycle. The final budget will be submitted to the Board at the September 11 meeting and a Board Study Session has been scheduled for August to focus on projections and recovery.
Questions were raised regarding summer enrollment and the Flint Parking Structure’s impact on enrollment and budget.
During this meeting Cruz presented a revised set of institutional metrics. She then reviewed each of them and the goals for 2020; reminding College Council of it’s charge to review, ascertain questions and return to the departments with recommendations. Two metrics were revised including VIDA and IPBT; still awaiting information from Mathematics.
Community and Civic Engagement Metric:
6% of students with a goal of transfer or degree will have enrolled in at least one course having a community and civic engagement component each fall. Currently at 4.4%
- Offer more classes, work with the Deans and engage faculty on benefits of service learning
- Work with different departments to increase enrollment.
- Request for support and resources
- Public recognition from administration, permanent funding for Program Coordinator
- 72 sections currently with “S” designation. Is this information being captured accurately? Suspect a lot of classes aren’t being reflected. Reviewed requirements for the “S.” CDE, Auto and Health Technologies are areas to be included.
- Are CTE classes involved in this?
- Possible barriers to underserved populations?
Career and Technical Education Metric
67% of students enrolled in a CTE program will be employed full-time one year after leaving De Anza.
- Adjusting the CTE metric to be more realistic and reviewing specialized funding to support this effort.
- Need for dedicated person to coordinate CTE and assist with Outreach.
- Develop internships and partnerships CTE pathways with employers.
- Streamlining curriculum processes to respond to workforce demands. Industry or sector to create a program.
- Conducting an environmental scan of barriers preventing moving forward or increasing programs and access.
- More workforce research and support from the college: strengthened and increased marketing, and reaching out to industry
- Metric leads to employment of students.
- Removal of barrier: If students are off one term, they need to reapply
- A strategy for housing a CTE Task Force
- Regional/State CTE has worked on marketing but not college specific.
- State is providing resources, i.e., Strong Workforce funding or other specialized funding.
Office of Equity Metrics
Targeted groups with persistence rates of 5% from other groups. No more than 5% point difference from annual course completion rates for targeted groups
- Prioritization needed for the many strategies and interventions
- Equity metric and impact of Dean position vacancy. What support is needed? Possible delays due to transition of new position.
- CCCO equity program and Faculty Mentorship Program launched; not in conflict with Counseling, but rather complimentary
- Faculty mentors for careers – Career mentorships
- Participate in CA Acceleration models but explore the Chabot Math model (not seeing the gap closing at the rate we would prefer).
- Using framework for integrated model with BSI, 3SP and Student Equity.
The basic skills ESL sequence completion rate will achieve 50% completion rate.
- Course and class tutors, workshops in developmental courses, working with faculty
- Professional development training.
- Consideration of the Adult Ed Block Grant for tutors
- Support requested in the Student Success Center for additional tutors in the classroom.
- Scaling workshops in developmental courses and development of pedagogical practices
- Funds for faculty to attend equity training sessions.
- Administer a Student equity survey to gather more info.
- Advanced Equity Training
Adjusting enrollment goal of 20,000 to 19,000 FTES (current enrollment of 18,600)
- Exploring Enrollment management for more student-friendly schedules and creating workable schedules that may be impacting enrollment, reducing overlapping class times.
- Currently in process – surveying students, academic advisors, faculty as part of the process.
- Data – understand where we’re at.
- Ask? Expand certificate degrees and programs
- Strong Workforce funding for 8 years. Re-envision CTE, collaboration between Instruction & Student Services.
- Enrollment management – IPBT subset
Metric: BSI English course sequence completion rate will achieve 77%.
- Current rate is 74%.
- Internal cohort program to teach course sequences with same instructor and classmates from Fall to Spring.
- Expanding Reach programs student success cohort for athletes.
- BSI and EWRT 200 coordination.
- Internships, study abroad, dedicated counselor, scaling up program
- Cruz requested prioritized listing - need top 5 targets.
- Additional dedicated counselor
Summary of Action Plans – Next Steps
- Revisit the institutional metrics in the Fall and create a progress report next year.
- Take into consideration reduced funding due to budget outlook and prioritize needs similar to IPBT metric.
- Identify action plans, steps needed and collaboration with other plans’ metrics.
- Cruz to work with Karen Chow to create a database with current metrics
- More concise and prioritized plans and collaboration with other plans.
Newell acknowledged Mayra Cruz and her time and commitment to this process and for her contributions to the Academic Senate President’s position for the last 4 years while simultaneously co-chairing College Council.
Cook apologized to College Council for her comments at the June 1 meeting and formally acknowledged her abstention to one of favor in approving the accreditation self-study report. She acknowledged the great work being done throughout the campus.
Open Items and Quick News
- Karen Chow has been elected Academic Senate for 2017-2018, Alicia De Toro has been elected as Secretary/Treasurer and Jim Nguyen will continue to serve as Vice President.
- Cruz will continue in new role as District Senate President next year.
- Black Student Graduation tonight, Thursday, June 22 at 6 pm in VPAC.
- LatinX Graduation Friday, June 23 at 6 pm Flint Center.