De Anza College

IPBT Notes - January 19, 2010—3:00 – 5:30 PM

Co-Chairs:

Christina Espinosa-Pieb

Cynthia Lee-Klawender

Present:  Anderson, Bradshaw, Bryant, Cadge-Moore, Espinosa-Pieb, Hearn, Irvin, Knittel, Kubo,

               Lee-Klawender, Mowrey, Pereida, Schroeder, Singh, Tomaneng

Visitors:  Mary Kay Englen, Fran Frazier, Cheryl Woodward, Rich Hansen, Wendy Low,

               Anne Argyiou, Robert Stockwell

I.   Approval of Agenda and Notes: Agenda approved for January 19. Notes not yet completed from January 12 or January 15; therefore, not approved.

II.   Budget Reduction Results:  Handout titled, Instructional Planning and Budget Team Proposed Reductions Plan for 2010 – 2011 was distributed for the team’s inspection, discussion and recommendations. The process for development of the Reduction Plan was described. When recommendations are finalized, the Reduction Plan will be made available; however, the narrations will be removed.

It was announced that now is the time to look at individual programs and at the total campus because we are still short about $200,000 of making our $1,734,000 assigned reduction.

Each division’s plan was discussed and the following recommendations will be sent forwarded to College Council:

• Academic Services/Learning Resources—Submit as proposed for Phase I (Option 2--$496,606)

• Applied Technologies—Submit as proposed for Phase I (Elimination of Administrative Assistant--$108,192)

• Biological, Health/Environmental Sciences and Workforce—Submit as proposed for Phase 1 (Non-Core Course Reductions--($40,000). A discussion developed on the elimination of COOP Ed (Phase II--$149,000), and a motion was moved and seconded to keep this program on the list—hoping for Escrow II assistance.

• Business/Computer Systems—Submit as proposed for Phase I (Elimination of courses, one IA position and “B” Budget ($96,000); look into the restructuring/elimination of the CAOS program and (under Phase II) the elimination of one IA position ($80,000).

• Creative Arts—Submit as proposed for Phase I (Course Elimination) ($60,000).  The committee is looking for possible more suggestions for funding from this division. After a discussion, the team stated that if Instruction needs to go deeper, it will look for direction from the division from their Phase II proposed reduction. (Elimination of Classified Staff)

• Intercultural/International Studies—Submit as proposed for Phase I (Course Elimination--$60,000). It was noted that if additional funding will be needed from this division, it would result in the elimination of a program.

• Language Arts—Submit as proposed for Phase I (Release Time and B-Budget--$50,125). Under Phase II (Reduction of .5 to Staff Position--$40,000), it was hopeful that Escrow II funding could carry this position—providing another year to make a transition. A strong support for Basic Skills was emphasized.

• Physical Education: Submit as proposed for Phase I—(Lower FTEF for Athletics; Cut low-enrolled sections; Eliminate the Personal Trainer Skills Certificate; and Eliminate the Football Techniques class--$44,260).  Consider Phase II—Fitness Center to Fund 15 and the elimination of the Physical Facilities Position. It is hopeful that Escrow II funding could carry the Fitness Center before it changes over to a Fund 15 account. Consider eliminating the Baseball Program—ends June 2010. (If this action is submitted, Foothill College and the AMA will need to be consulted first.)

• Physical Sciences, Mathematics and Engineering—The committee is submitting a summarized version of this Phase I plan with the following recommenda­tions: Do not eliminate math or chemistry. Reduce Engineering ($71,000). Under Phase II and Phase III, consider moving Astronomy position to Fund 15 ($12,000), and eliminating a ½ tech position and 100% of an Administrative Assistant position ($120,000).

• Social Sciences/Humanities and Child Development and Education—The team is recommending no course reductions--listed under (Phase II). The Palo Alto University proposed savings under Phase I was rejected because the savings amount is unknown. The elimination of two IA’s positions listed under Phase III was recommended. ($160,000)

Additional Notes:

A request is being presented to the Board to release some of the $5 million—Escrow dollars—Escrow II—to be used for Phase 1 for 2010-11.

Funding from Escrow I is good through June 30, 2010, and then those positions will be gone. Under Escrow II—which we are trying to create—it would fund only specifically identified positions until June 2011.

Positions now being identified for elimination would be effective June 30, 2010—with the exception of those that might qualify for Escrow II funding.

Possibility of Escrowing Language Arts positions for one year for Phase I and II.

Release time issue is a problem--$200,000—cannot use Escrow funding.

Many changes could happen within the year—the “target” could change.        

The charge given to IPBT is to be an advisory to College Council.