Meeting Notes - September 25, 2012
Christina Espinosa-Pieb - Chair
Randy Bryant- Co-Chair
Administrative Reps: Anderson, Espinosa-Pieb, Lee-Wheat, Muthyala-Kandula, Norte, Tomaneng
Classified Reps: Bdzil, Rueda
Faculty Reps: Bryant, Argyriou, Bram, Maynard, Singh, Stockwell
Student Reps: Binh Do, Samuel Duval,Andrew Zhou
Visitors: Chow, Fayek
New IPBT members were introduced and welcomed.
II. Budget Review:
C. Espinosa-Pieb distributed a document, “DA Reduction Discussion for Fall 2012”. She explained that the numbers are De Anza’s share of the budget reductions changed. It’s $2.5 mil for this year, reduced from $3.3 The IPBT will be using the 2.5 mil figures as a base for the prioritization for budget reductions for the 2012-2013 fiscal year. She pointed out that senior staff determined the percentage for each of the four areas: Finance & Ed Res (7%), Student Services (45%), President & Marketing (1%) and Instruction (47%)
C. Espinosa-Pieb recapped the IPBT budget work that had been completed last year.
Next, she distributed a list of Instructional Reductions that was submitted by Instructional Divisions last year.
The document is posted to:
She reviewed the document, “Non-Instructional Positions Draft”and informed the IPBT that they have to prioritize the entire list within 11 pages document by October 23, 2012. She explained the prioritization process to the committee and asked members to select the first 30 positions of the 50. The prioritized list would be taken to College Council for review and approval.
C. Espinosa-Pieb will bring the second document with the instructional division’s/department’s programs to the next meeting. She informed the members that they also need to prioritize the top 10 programs. Divisions will not be asked to rank their programs.
C. Espinosa-Pieb encouraged the new members to go to the IPBT website and review all documents and data that has been posted. She advised the members to go to their constituency groups and discuss the info and data. She advised the members to think about what we value at this campus the most.
C. Espinosa-Pieb reminded the members that the college is phasing out CAOS, TWRT, COOP programs by March 31, 2013.
De Anza would finance these programs until June 30, 2013 by using one-time money.
World Language programs: Urdu, Arabic, and Italian had been "eliminated". Even though these courses were not being offered this academic year, they had not been through the formal Viability Process and had not been approved for elimination, therefore, at present they are still part of the IIS division's program.
Updates from the BROC committee:
- No money for food, conference, travel, (without Senior Staff approval)
- Cell phones - pull all phones back, exception for emergency (basic phones)
- Reduce pro-cards (saving on labor)
- Independent Contractor Forms (Mostly Measure C)
- Negotiable items for bargain units such as PDL, PAA, PGA, Travel, Conferences, Paid-Holidays, Personal Leave
III. Next Steps:
C. Espinosa-Pieb will bring an updated Instructional Reductions voting list and list of the programs
Discussing ranking with the constituency groups
-Next week, Rowena and Randy will co-chair meeting
-Committee will be voting on priority cuts for all of instruction, NOT voting within each division…rank order for at least 50+ items across instruction
-Data points should be on the website (program review data)
-Christina will add notes to ranking sheet
-Release Time in LA and PSME will come off the list because it has been paid by one time funds
-LR have to separate out positions
-Revision of PE has to be submitted, contact changes and ranking, etc…
-Program Review—committee will rank 10 depts. for IPBT to really look at.
GOVERNANCE - IPBT