Meeting Notes - March 23, 2010

Christina Espinosa-Pieb--Cynthia Lee-Klawender—Co-Chairs

Present: Anderson, Bradshaw, Bryant, Cadge-Moore, Espinosa-Pieb, Hearn, Irvin, Knittel, Kubo, Lee-Klawender, Mowrey, Schroeder, Singh, Tomaneng

Visitors: Anne Argyiou, Mary Kay Englen, Fran Frazier, Rich Hansen, Jan Rindfleisch

 I. Approval of Agenda Notes: Notes of March 16, 2010 were approved as written, and the topic, “Planning Process Including Program Review,” was added to the agenda for March 23, 2010.

 II. Results of Voting for Selection of Cut Positions to Carry Beyond June 2010: The results were reported as follows:

 Instruction--(1) Instructional Designer (DL); (2/3) Computer Lab Operations Coordinator (Library); (2/3) Executive Director, (Enviro Sci);

Student Services--(1) Admissions & Records Assistant (A&R); (2) Admissions & Records Assistant (ISP/CO); (3) Office Assistant (EOPS);

College Services—(1) Graphic Design Technician (Marketing).

The process for sending forth the recommendations from the PBT’s was described. College Council is first to look at the prioritizations; next is President Brian Murphy’s review; and finally, the Board of Trustees (on April 5) will look at the proposals for their consideration. If the Board approves the list, notification will then be given to those individuals affected. It was noted that the action taken for those positions were only for those that fell under the umbrella of Escrow I and Phase I.

 III. Faculty Hiring: Letters of resignation are still being turned in--which will affect the determination of positions to go out for hire for the 2010 – 11 academic year. The IPBT group is scheduled to meet on April 6 to begin a discussion of setting boundaries/criteria for the division deans in order to submit positions for consideration. Some ideas were to look at positions that can provide growth, one that could be utilized to train others in the areas of technology, and to identify an emerging need within a department—as possible criteria. A list of faculty positions with their justification will be provided to the team on the April 6 date. C. Espinosa-Pieb will be putting materials together in preparation of the discussion that will revolve around the faculty hiring process.

 IV. Planning Process—Including Program Review: C. Lee-Klawender led a discussion regarding being able to determine a planning process—a diagram of the IPBT’s planning process—and asked for ideas. She described a “Circle Concept,” with “Circle 1”—Evaluation; “Circle 2” —Planning of Allocation; “Circle 3,” Implementation of the Program. In addition, she stated that Program Reviews would be part of the evaluation process. It was noted that colleges are being put on warning because they do not have a valid planning process in place, and, it made good sense, to get a process defined now-- especially with accreditation around the corner. The question, “How have changes this year affected your programs?” could be used as a suggestion for Program Review development. The IPBT members were asked to write “outcomes” from their areas as a suggestion for a starting point.

V. Good of the Order: None

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