April 20, 2010 Meeting Notes
IPBT Notes - April 20, 2010—4 – 5:00 PM
Christina Espinosa-Pieb/Cynthia Lee-Klawender—Co-Chairs
Present:Anderson, Bradshaw, Bryant, Cadge-Moore, Cook, Espinosa-Pieb, Hearn, Irvin, Knittel, Kubo, Lee-Klawender, Mowrey, Schroeder, Singh, Tomaneng
Visitors: Anne Argyriou, Bradley Creamer, Mary Kay Englen, Fran Frazer, Rich Hansen,Colleen Lee-Wheat, Cheryl Woodward
I. Approval of Agenda Notes: Notes of April 13, 2010 were approved with the correction of the title of the African/African American Studies position, and the rewording of the paragraph under Topic II (Program Review Update Form); the agenda for April 20, 2010 was approved as written.
II. Program Review Update Form: C. Lee-Wheat explained that the Annual Update Program Review Report for the 2009 -10 year (pilot document) will serve as a vehicle to inform the institution of Student Learning Outcomes progress that will be reported to the ACCJC next October 2010. In addition, it will be a tool to record summaries of group discussions regarding SLOAC results and widespread participation, and will serve as a new tool that will start the process of integrating resource allocation processes into the Program review and resource allocation process of the college. It was noted that a team consisting of the Department Chair, Division Liaison, the Division Dean and other faculty and classified staff would complete the Program Review Report—based upon ECMS reports, minutes of the various departments and the assistance of the budgeter—if needed.
The structure of the form being proposed is to be divided into three categories:
• Section I--provides basic information and a forum to record a group discussion about the past goals for the department/division as stated in the last comprehensive Program Review;
• Section II--documents SLO related information—which can be accessed through the new ECMS-SLO system;
• Section III is implemented only if a new resource allocation has been identified through the SLO process.
C. Lee-Wheat stated that this form must be finalized by or before May 1 because enough lead time is needed so that training can be organized in preparation the a mid-June Board report to meet the ACCJC’s October 15, 2010 reporting deadline. There will a future discussion on this topic at the next IPBT meeting; consequently, feedback/suggestions should be sent to C. Lee-Wheat as soon as possible.
III. Program Review Process: C. Lee-Klawender addressed the necessity of employing a process for Program Reviews—which would satisfy an accreditation requirement. She presented the question, “What can we do to refine the program review process—to define the criteria better? What would we like to improve?” Team members suggested looking at “release time” and its impact on program review updates. More discussion on this issue will occur at the next IPBT meeting—considering questions to be asked on the “review” update, and looking at consistency in data collection.
IV. Good of the Order: none