Meeting Notes - October 9, 2012
Christina Espinosa-Pieb - Chair
Randy Bryant - Co-Chair
Administrative Reps Anderson, Espinosa-Pieb, Lee-Wheat, Muthyala-Kandula, Norte, Tomaneng
Classified Reps: Bdzil, Martinez, Rueda
Faculty Reps: Bryant, Argyriou, Bram, Maynard, Singh, Stockwell
Student Reps: Samuel Duval,Andrew Zhou
Visitors: Cook, Englen, Fayek, Milonas, Woodward
I. Approval of Notes:
The notes from the September 25 meeting were approved with a clarification from Edmundo Norte that three World Language programs––Urdu, Arabic, and Italian––had not been eliminated. He said that even though these courses were not being offered this academic year, they had not been through the formal Viability Process and had not been approved for elimination; therefore, at present they are still part of the IIS division's program. The notes of October 2nd were approved.
II. Ground Rules for the Constituency Groups:
Espinosa-Pieb reminded the members that they serve as representatives of their constituency groups not their particular discipline, division or department.
She encouraged the members to share information and data about the IPBT’s work and process with their constituency and to solicit feedback. She reminded the members that the IPBT committee makes recommendations to College Council. College Council makes its recommendations to the President. The President, advised by senior staff, makes final decisions.
III. Review of Reduction Ranking Sheet Questions/Answers:
Espinosa-Pieb distributed the updated IPBT Reduction Ranking Sheet and asked the members to review and give feedback. She suggested prioritizing 48 non-instructional positions and 10 programs in one document. She clarified that the members only have to prioritize the top 10 programs not the full 80.
Espinosa-Pieb recapped the voting process for the PE athletics teams. She clarified that information regarding the review of these programs should be confidential because it may negatively impact enrollment in these programs.
After some discussion the team made some suggestions:
- Remove the release time line item for Classified Senate
- Remove release time line items from LA and PSME (cannot be captured as budget reduction)
- Put back line item ‘B’ budget to LA and PSME
- Put back reduction of Instructional Coordinator Position in PSME division
- Remove the highlighting in LR division
- Members were concerned that some divisions didn’t hit their budget reduction target, which was unfair to the divisions who had. Espinosa-Pieb commented that there is no time for revision and that she would not be asking LA and PSME to add additional items.
Espinosa-Pieb notified the members that enrollment is down district wide. As of today, De Anza is down approx. 2% and F/H is down approx. 7%. If the district cannot re-capture the enrollment, it stands to lose roughly the same amount in apportionment as it would if Prop 30 fails. If Prop 30 passes and the district cannot increase enrollment back up to Cap, it would be as if the district made it's own work load reduction. However, due to the complexities of the funding, if Prop 30 fails and FHDA does not re-capture enrollment the district will not face double the amount of monetary reductions because this was already built in to the worse case scenario.
There was a lengthy discussion regarding the prioritization voting process.
The members agreed to split the reduction list in two separate documents; one for non-instructional positions and the second for the programs.
Espinosa-Pieb would create a separate list with all 80 programs listed and send to the members. She instructed the members not to do any changes or reordering to the ranking sheet to ensure accurate voting.
Scoring should be done 1, 2, 3…with the position/program being suggested for elimination first being ranked as 1.
Espinosa-Pieb would send the enrollment data report to the members for review.
Espinosa-Pieb reminded the members that even if a program is on the elimination list; it is up to the Viability Committee to make the final decision as to if the program would be reorganized or phased out.
The deadline for sending the rankings to Christina is Thursday, October 11th before 5:00 pm
Espinosa-Pieb will send the second voting sheet for non-instructional position reductions on Friday, October 12, 2012 . The due date for this is Monday, October 15 before 5:00 pm.
She asked the members to go back and review the enrollment numbers and data on the IPBT website and review the information that was posted before voting. Members should also report back to their constituency groups and gather feedback.
Espinosa-Pieb will share the prioritization results on the next IPBT meeting, October 16, 2012