Meeting Notes - December 1, 2015 Draft

Christina Espinosa-Pieb – Chair

Randy Bryant - Chair


Administrative Reps Espinosa-Pieb, Fayek, Lee-Wheat, Tomaneng

Classified Reps: Martinez, Lorna Maynard

Faculty Reps: Alves de Lima, Bram, Bryant, Markus, Rick Maynard, Pacheco

Student Reps:

Absent:Kandula, Lee-Wheat, Norte, Trosper

Visitors: Mayra Cruz, Teri Gerard, Dawnis Guevara, Mary Pape

Approval of Notes: The notes of November 24, 2015 were approved.

Faculty Hiring Ranking Outcome:

Espinosa-Pieb displayed the Faculty Hiring Ranking Outcome worksheet and handed back the original, confidential ranking sheets that the members ranked individually last week. She asked them to compare numbers with the final outcome spreadsheet. The members confirmed the list was correct.

Having confirmed the worksheet numbers were correct, Espinosa-Pieb handed out the Faculty Ranking For 2016 – 2017 Final Outcome

The following positions were approved for 2016-17 hire:

1) Director, Staff and Organizational Development

2) Chicano(a) Studies

3) Nursing

4) Automotive Technologies

5) Mathematics

6) English

7) Environmental Studies (Growth)

8) Mathematics

9) Philosophy (Growth)

10) English

11) Astronomy / Meteorology

12) Sociology (Growth)

13) English as a Second Language

14) Reading (Growth)

15) Mathematics

16) Mathematics (Growth)

17) Business (Growth)

18) Learning Communities & SSRS (Growth)

The other 15 positions will go into the pool for next year’s voting.

IPBT voted to hire as many positions on the list in the ranked order if the college got additional dollars from the State.

Newly hired faculty (see above) could start teaching at any quarter of 2015-16 year, but the Tenure process would not start until Fall 2016.

All retirement letters submitted in 2016 would go on 2017-2018 faculty hiring list in Fall 2016.

Instructional Printing Fees 2014-15:

Espinosa-Pieb gave a detailed explanation on 14-15 Instructional Printing expenses for CA, BHES, PSME & ESL.

IPBT reviewed and approved the document with recommendation to establish the baseline number for printing expenses for the divisions above.

The baseline for Instructional Printing expenses will be available in January for approval.


Instructional Materials history the last three years for Creative Arts Division:

Instructional Materials 12-13

Revised Budget $24,855.00 Balance on 6/30/13 $3,939.90

Instructional Materials 13-14

Revised Budget $25,358.90 Balance on 5/30/14 $7,513.67

Instructional Materials 14-15

Revised Budget $24,410.57 Balance on 5/30/15 $814.53

(Documents Attached)

In 2012-13 CA were collecting material fees from students enrolling in courses.

In 2013-14 collection of student fees ceased during this year. CA was asked to spend down balances on materials for students.

In 2014-15 still spending down balances and switching over to access fees for sculpture and ceramics areas starting in summer of 2015.

In 2015-16 only spending on printing of syllabus and exams/quizzes using college print shop only.


Over the 2014 - 2015 academic year the Biology department did exceed their print quota although the overall BHES division was spending less.

During this period Biology lost a FT faculty who was familiar with Division policy around printing limits and had an established website to post to.

During this period BH also hired at least 7 new PT faculty who had to learn "our website system" and develop their websites for posting while also learning how to navigate their courses, the quarter system and their responsibilities to their students. This did ultimately affect the budget. BA have not had much turnover this year and everyone will be reminded the importance of staying within printing budgets going forward.


From a base year 2011-12 to the past year the math department's enrollment has grown by 14.6% and from the 2012-13 base the growth has been 7.3%, surpassing the 6.9% growth in instructional printing costs. PSME base-printing budget was set at a time of much lower enrollment and PSME have been spending additional B Budget dollars to compensate for the growth.

PSME currently monitor all division individual faculty-printing accounts for any large, unnecessary expenditure. Printing and copying has been limited to quizzes and exams only and the policy strictly enforced.


The original ESL budget for 2013-14, which was 50% of the actual expenses from the final year of materials fees, was $11,581.50. The starting budget for ESL for 2014-15 was the same at $11,581.50.

In 2013-14, as a department, ESL underspent the budget by over $1,000 and ended the year having spent only $10,529.83.

As a Division, ESL strongly encouraged our departments to be as restrictive as possible when copying as the college transitioned away from materials fees. ESL did an outstanding job of reducing their copying during the first year.

One of the considerations that came up during the subsequent year was the need for additional printing/copying in our basic skills classes and in classes that had higher units, including ESL200, ESL234, and ESL244, which are ten unit classes. The approach ESL took in was to be flexible and allow more copies in developmental and high unit classes out of recognition of the greater needs in those classes.

If ESL uses the original budgeted amount as a starting point, then the difference is $969.80, or 8.37%. In 2013-14, ESL enrollment grew from 6201 to 6375, or 2.8%. In 2014-15, ESL enrollment grew again, to 6674, an additional 4.8%. The total enrollment growth during the two-year period is 7.6%, closely matching the growth in copying expenses of 8.37%.

Starting budget for 2013-14 and 2014-15 was $11,581.50, not $10,529.83

Actual overspending: $969.80/$11581.50 or 8.37%.

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