Meeting Notes - January 23, 2018

Espinosa-Pieb – Chair
James Nguyen – Co-Chair

Administrative Reps: Espinosa-Pieb, Fayek, Kandula, Lee-Wheat, Ranck

Classified Reps: Bdzil, Gerardo, L. Maynard

Faculty Reps: Khanna, Leonard, R. Maynard, Nguyen, Pape, Woodbury

Guests: Randy Bryant, Alicia Cortez, Mary Kay Englen, Dana Kennedy, Lisa Markus, Mallory Newell

Absent: Ray

Approval of Notes

The notes from January 16, 2018 were approved with a few clarifications.

Cost Overruns Experienced by Programs

Rick Maynard shared the cost overruns that his department experienced.

IPBT should be more careful approving anything related to facilities and be more conscious about the additional costs (i.e., District fees) that might be attached to a request. Deans must work with the College Operation office to ensure that there are no hidden costs or fees before submitting to IPBT for approval.

Continued Discussion on Budget Situation

Espinosa-Pieb notified the team that Instruction will not receive any credits for cancelling 149 sections this time because productivity did not match the target at census. If productivity grows in the spring quarter, then she will reason the case with the District.

The reduction number to Instruction is a $2.2M target which will be implemented over a three-year period. IPBT has to identify permanent ongoing reductions and submit to the Board this year 2017-2018 by April.

As a starting point, Espinosa-Pieb requested M. Newell to prepare the data report on departments’ FTES, enrollment, degrees, and certificates for the next committee meeting. Since CTE programs are designed to be small, she suggested assessing CTE and GE courses separately.

She asked the committee what else we can look at to meet the target reduction of $2.2M

Espinosa-Pieb clarified that the reason De Anza is not getting any credits for not hiring vacant faculty positions is because the full credit would be given if a position goes permanently off the Faculty Hiring List. These decisions have to be made within divisions and come forward to IPBT’s approval.

Nguyen clarified that every division would be able to submit a growth position request if there is that year growth, which happens only once every eight years with one position per division.

Begin Discussion on Reviewing Program Sustainability/Viability

The committee will begin reviewing data and criteria for evaluating programs.

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