De Anza College

IPBT Notes - October 6, 2009

Christina Espinosa-Pieb--Cynthia Lee-Klawender—Co-Chairs

Present: Alves de Lima, Bradshaw, Bryant, Englen, Espinosa-Pieb, Hearn, Irvin, Kubo, Lee-Klawender, Mowrey, Pham, Schroeder, Singh Tomaneng, Woodward

Visitors: Richard Hansen, Wendy Low, Michele LeBleu-Burns


 I. Approval of Agenda and Meeting Notes: Notes of July 28, 2009 were approved.

 II. Faculty Serving on IPBT: C. Lee-Klawender stated that the term of office for faculty members serving on IPBT is two years, and those that have been serving longer than the prescribed time will need to be re-affirmed by the Faculty Senate. In addition, a replacement is needed for Michelle Doan who is on PDL this year.

 It was noted that on the IPBT membership document the listed categories for Tutorial/Language Arts and Library Services should be changed to Learning Resources.

III. Extra Pay/Stipends: C. Espinosa-Pieb described the process used to determine the compensation amounts for the Additional Pay Guidelines. She explained that the identified dollar amounts are to be used as “guidelines” by the Division Deans (when funding is available—since the source of funding comes from the division’s “B” Budget) and not as a guarantee of payment.

 The question was raised as to the definition of a “stipend” compared to “additional pay.” It was explained—according to the District—“additional pay” is simply “extra pay;” whereas, a “stipend” is a percentage added to one’s pay.

 When testing the functionality of using the criteria for determining addition pay, it was realized that funding for existing grants had to use the criteria that was put into place at the time when the grant became operational. Criteria for funding future grants will be based upon the established process. A concern was voiced pertaining to the funding criteria for half-day workshop presentations ($0 - $500) —not being enough compensation to cover time and materials used. C. Espinosa-Pieb answered that this process is still in the “testing” mode—and the actual dollar allotment will be determined by the dean—based upon a “matter of trust”—giving the dean the latitude to do so. (Handout titled, Additional Pay Guidelines was referenced.)

IV. Release/Reassigned Time: C. Espinosa-Pieb presented the document titled, Faculty Reassign Time for FY 2009 – 10, and explained the “break-out” of the statistical data. She made clear that the “mandated” and “grant-paid” reassign time does not count against the college. Challenges due to additional funding reductions that will occur during the 2009 – 10 year were noted—contributing to the faculty “reassign time” dilemma.

 V. Categorical Cuts and Effects on De Anza’s Budget: The document titled, Categorical Fund Cuts Analysis, revealed how decimated the funding for categorical programs were hit as a result of the state’s mandated reductions. C. Espinosa-Pieb stated that these “cuts” will be looked at as “campus-wide” because they are so deep. She described what could result program-wise if the reductions were to be employed as directed. Each categorical program was described and the services rendered. It was noted that part-time faculty compensation, health insurance and office hours are FA negotiated items. The staggering amount of $3,542,967 estimated cuts for the 2009/2010-year for De Anza were pointed out. There was a lot of discussion pertaining to things to consider and possible “paths” to study—relying upon Program Reviews/Program Review updates to help determine a process/criteria for recommendations/solutions. Other considerations were:

 (1) what would be the cost savings? (2) look at course offerings—to be more efficient; (3) what are we committed to do? (4) what is the “right thing to do for the students? and (5) what do we want our campus to look like?

VI. Good of the Order:

 Use of flash drives to distribute and store informational documents will be implemented. Members were encouraged to bring their laptops to future meetings. Flash drives will be distributed to those IPBT members—as needed.

 Preparing for Accreditation: It was recommended that a rubric for updating program reviews be prepared—one based upon what the accreditation team looks for at their visit.

 SLO’s: It was reported that Foothill College has 69% of their SLO’s completed, and De Anza needs to get their SLO report prepared to go to the Board.

 Meeting Time: IPBT will be meeting every Tuesday at 3:30 – 5:00; however, the exception will be every second Tuesday of the month—the starting time will be at 4:00 PM – 5:00 PM.

VII. Handouts:

 #1 IPBT Agenda – October 6, 2009;

 #2 IPBT Notes - July 28, 2009;

 #3 IPBT Membership - October 2009;

 #4 Additional Pay Guidelines;

 #5 Faculty Reassign Time for FY 2009-10 – October 2, 2009; and

 #6 Categorical Fund Cuts Analysis -September 1, 2009

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