General Meeting Information

Date: June 21, 2018
Time: 3 - 5 p.m.
Location: ADM 109


  • Agenda

    Time Topic Purpose Discussion Leader Outcome
    3 - 3:05 p.m. Welcome and Introductions I/D All Information/Discussion
    3:05 - 3:10 p.m. Approval of May 24, 2018 minutes I/D/A All Information/Discussion/Approval
    3:10 - 3:20 p.m. Vision, Mission, and Strategic Initiatives I/D Newell Information/Discussion/Approval
    3:20 - 3:40 p.m.

    Reaffirmation of Our College Values

    I/D Kaufman Information/Discussion/Approval
    3:40 - 4:30 p.m.

    PBT Reports:

    I

    • Grey
    • Espinosa-Pieb
    • Mieso
    Information/Discussion/Approval
    4:30 - 5 p.m.

    Open Items/Quick News

    I

    All Information Sharing

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Attendance


    Administrators Reps: Cortez, Fayek, Kandula, Espinosa-Pieb, Ranck, Ray

    Faculty Reps: Groseva, Khanna,  Nguyen, Leonard, Maynard R., Pape, Woodbury

    Classified Reps: Bdzil, Gerardo, Maynard L.

    Student Reps: Brandi Madison, Ian Robertsson

    Absent:

    Guests: Emma Bonasera (DASB) Bryant, Nancy Canter, Laura Chin (p/t Poli Sci), Elias Kamal (DASB), Kennedy, Khanna, Markus, Ethan Maneja (La Voz Staff Writer), Newell, Mylinh Pham (p/t History); Diana (Photo)

    Meeting Items


    Approval Notes

    The notes from May 22, 2018  were approved.


    Annual Governance Assessment Survey

    IPBT committee tries to ensure equal representation of all groups when making decisions. This group makes decisions for resource allocation based on criteria linked to student equity and success, including Faculty Hiring, Strong Workforce allocation, Lottery, Instructional Equipment funds. Discussions around program viability bring into the conversation alignment with the mission, values and strategic initiatives. The group uses an equity-based mindset and lens when reviewing program reviews and program decisions.

    • The group changed the membership by adding a 6th faculty seat to ensure a CTE voice was at the table for greater balance. to balance the administrative and faculty seats.
    • The group will work to fill the one open administrative seat next year.
    • IPBT moved the resource allocation process to fall so money can be allocated and used within the same academic year.
    • The group increased the amount of data they looked at and reviewed to aid in the decision-making process.
    • The group has added a standing report-out to College Council to inform the campus of decisions and work being done in IPBT.
    • The group started mentoring the DASB representatives on the committee.
    • The minutes and agendas are posted on the website weekly.
    • Faculty have a direct connection to the Academic Senate through the Academic Senate Vice President who gives regular reports to the Academic Senate.
    • The Classified Senate and ACE representatives report out to their groups.
    • DASB publicly speaks during a shared governance report and that information gets put into their notes.
    • One area of improvement is a misinterpretation of information that is shared out.
    • Suggestion -- to add a comments/questions box on the IPBT webpage where stakeholders can submit questions/comments directly to the group.

    Recommendations/Discussion from Viability Committee

    Espinosa-Pieb recapped the membership of the Viability Committee which consists of Academic Senate leadership, Faculty Association leadership, Vice President & AVP of Instruction, Curriculum Co-Chair, the Articulation Officer, Dean of Equity and Engagement,  SLO Coordinator, Institutional Researcher, Classified Senate Leadership, ACE reps.

    Espinosa-Pieb announced the Viability committee’s outcome/recommendations for 21 instructional programs:

    • Dance – reduction of 1 FTEF for lack of work
    • Fitness Center – budgeted for 18-19 then move to Fund 15 on July 1, 2019
    • Massage Therapy – phasing out and elimination of the program
    • Music – elimination of AA and ADT. Phase out degree/certificate programs
    • Paralegal – phasing out and elimination of the program
    • Photography – reduction of FTEF
    • Red Wheelbarrow – redesign of program
    • Wildlife Science Tech – under consideration

    World Languages:

    • French – reduction of FTEF, levels 1, 2 & 3
    • German – reduction of FTEF, level 1, 2 & 3
    • Italian - reduction of FTEF, level 1, 2 & 3
    • Spanish – reduction of FTEF (no p/t time assignments), no level 4 or 5 for all

    Athletic Teams:

    • Badminton – keep
    • Baseball – keep
    • Basketball, women’s -keep
    • Basketball, men’s – keep
    • Football – under consideration
    • Tennis, (w) – elimination
    • Tennis, (m) – elimination
    • Water Polo, (m) – keep
    • Water Polo, (w) – under consideration

    All affected programs were contacted and notified.

    IPBT voted and approved Viability committee’s recommendation for the programs above and recommend for the College council approval.

    Espinosa-Pieb informed IPBT that the reduction goal hasn’t been met and the team has to identify more programs for Viability.

    The initial instructional reduction target was $4.6 M deficit. Espinosa-Pieb reminded everyone that in addition to the instructional main budget deficit we have to reduce part-time teaching cost (1320) by $3.2M .

    Instructional reduction goal for FY17/18 - eliminating 11 vacant faculty positions, which equals $1.2M

    Instructional reduction for FY18/19 – Espinosa-Pieb notified the committee that after the programs reduction the instruction area will be facing $3M deficit.

    Espinosa-Pieb presumed if the team decides to eliminate all vacant faculty positions on the Faculty Hiring list, it still would bring instruction to $1.4M shortage.

    She stressed that more programs need to be reviewed by Viability committee.

    Based on the fill rate, IPBT identified and recommended several more programs for Viability consideration.

    IPBT voted and approved to move forward programs whose fill rate is below 80% for the Viability consideration.

    Espinosa-Pieb stated that there will not be layoffs until July 1, 2019.

    The meeting adjoined  at 5:02 PM

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