General Meeting Information

Date: December 2, 2021
Time: 3:00 p.m - 4:30 p.m.
Location: https://fhda-edu.zoom.us/j/94560797406?pwd=WHVOakVXTE9sbmNLalROSGdLQm0wdz09


  • Agenda

    Time Topic Purpose Discussion Leader
    3:00 p.m. - 3:05 p.m.  Approve Notes from October 28, 2021  A  Holmes/ Chand
    3:05 p.m. - 3:15 p.m. College Council: Tri-Chair   A  Jaeger Balm/Chand
    3:15 p.m. - 3:25 p.m. Multicultural Staff Association  A  Jaeger Balm/Chand
    3:25 p.m. - 3:35 p.m. Recommendation from Budget Taskforce - New Funding for Full Time Faculty Hiring   A  Grey
    3:35 p.m. - 3:50 p.m.  SGTF- Creation of the Planning and Resource Committee (preliminary implementation for Winter 2022, with future revisions)

    D

     Shared Governance Task Force Members
    3:50 p.m. - 4:05 p.m. IPBT Faculty Prioritization- List for 2023 Faculty Hires

    A

    King/ Pape
    4:05 p.m. - 4:10 p.m.  Report- outs from Governance Teams  I Member Representatives
    4:10 p.m. - 4:15 p.m.  Quick News D All

    A = Action
    D = Discussion
    I = Information

  • Minutes [DRAFT]

    Approve Notes from October 28, 2021

    Notes approved


    College Council: Tri-Chair

    Jaeger Balm asked for approval to have a classified senate chair role on College Council Membership. Proposal approved by voting members. 

    Jaeger Balm noted the charge of the body is to make recommendations to the President suggesting keeping college President as a non-voting tri-chair. Members proposed an administrative representative as tri-chair suggesting more involvement with management deans. Members discussed keeping college president in an Ex-Officio role, conflict of interest as a dean tri-chair, timeline and how to execute the proposed recommendation. Member suggested the appointment of management dean should be decided by them at the January management meeting. 

    Jaeger Balm asked for approval to make College President a non-voting member and replace with a non- senior staff administrative tri-chair.

    Proposal was approved.

    Jaeger Balm noted following up with Homes to have a tri-chair member from the Dean/Director ranks for the January meeting. 


    Multicultural Staff Association

    Members discussed MSA voting member to be removed or continue membership. Member noted recommendation on previous meeting to have MSA decide whether or not to continue membership. Ramos noted that at their meeting it was decided that MSA representation should stay within district level and affinity group within the college level. Muthyala-Kandula noted that this decision was overdue and MSA representation was appointed before College Council had an equity member and affinity group representation. Muthyala-Kandula expressed support to step down from membership. 

    Member highlighted the importance to look at purpose and mission of affinity groups and EAC as they each have a specific vision, mission, and purpose. 

    Jaeger Balm asked for approval to remove MSA membership from College Council. 

    Members voted in favor of removing MSA membership and expressed gratitude to Muthyala-Kandula and MSA representation.  


     Recommendation from Budget Taskforce - New Funding for Full Time Faculty Hiring 

    Budget Taskforce asking for approval on recommendation on money received from the state for full time faculty hiring, noting the District received 2.6 million where the traditional 40/60% split between foothill and De Anza, enough funds to hire 13 faculty positions; 8 faculty positions to Instruction and 5 to Student Services. 

    Member noted a Chancellor's memo he sent to Holmes, laying out ground rules when requesting funds from district around the state and stipulated benchmark of total amount of hires, noting that for FHDA it was 29 positions. Member expressed concerns of whether the district's calculation was appropriate, highlighting the district should cover the cost of benefits not the state. Member expressed that if the number changes and district decides that extra positions can be funded, there needs to be conversation about how to split those positions. Gray agreed and highlighted the importance to start the hiring process and noted that If district finds that there is more money it can be revisited. Gray asked for approval to move forward with recommendation. 

    Member asked if Student Services had met to decide which positions they were hiring for. Mieso noted that Student Student services is reviewing the rubric to determine which positions would be recommended, mentioning the need for counseling, mental health services and foster youth counselors. Mieso highlighted that there are faculty positions that are needed to directly support student's needs.  These positions will be brough for recommendation to College Council in Winter quarter. 

    Voting to support and put forward the recommendation made by the Budget Taskforce of 13 faculty positions, 5 to student Services and 8 to Instruction. 

    Member asked for clarification on the voting recommendation, Jaeger balm clarified that approving the recommendation allows to move forward with the hiring of the 13 positions that were granted to De Anza, noting that if there extra positions are granted, it would be brought to CC. 

    Members approved the recommendation from Budget Taskforce of 13 faculty positions, with a minimum hiring of 8 positions to Instruction, and 5 to Student services.


    SGTF- Creation of the Planning and Resource Committee (preliminary implementation for Winter 2022, with future revisions)\

    Members shared draft of the proposed panning and Resource Committee noting the new structural element, transparency of process, membership, and representation across campus. Balducci noted that they have been doing research, collecting data and looking at other colleges since the initiative was given last April. Balducci expressed appreciation for being patient throughout the process and stressed the importance of gathering feedback from all groups, reminding members that all information is listed in the SGTF website, including a Q&A form. SGTF is hoping for Late January- early February start.  Members expressed concerns on the proposed PRC. SGTF member noted that the Resource Committee will be a new component, taking existing PBTS to serve on the proposed PRCSGTF member noted more transparency with this proposal by combining PBTs. Other members expressed concerns on rushing implementing it in Winter quarter when some groups have not had the opportunity to provide feedback on the proposed draft. Members suggested Winter quarter to review and gather feedback with aim of Fall 2022 start.   

    Member expressed that APBT has not seen the draft and the impact to the financial area, noting administrative services will get lost in a resource allocation model. Members asked meant by feedback is being considered and whether previous concerns from original proposal have change based on that feedback. SGTF member highlighted the previous timeline and initial expectation set for end of Spring Quarter and how complex it was, highlighting that a model with multiple constituencies receiving data is crucial and incremental changes have been made based on feedback. Balducci noted that they have not received any submitted questions but will look at a different name and timeline. SGTF member noted that they are lacking student participation and extended invitation to participate to be part of the Committee.


    IPBT Faculty Prioritization- List for 2023 Faculty Hires 

    IPBT asked College Council to approve list to hire top 8 positions. 

    Member asked for brief background on how these positions were prioritized, Pape noted that Deans' presentations, data, justifications, qualitative questions, rubric, workbook, and information on the department were considered. Jaeger Balm highlighted that College Council makes recommendations to the President, noting IPBT is seeking approval to recommend proposed list with prioritization of top 8 positions to the College President. Member asked if they could vote on only the top 8 positions of the list, Espinosa-Pieb noted that because IPBT had voted to on the entire proposed list, IPBT tri-chairs cannot decide on only top 8. College Council can reject it and send it back.  Jaeger Balm noted that procedurally they could vote on top 8 positions but no changes were advised on the proposal. 

    Recommendation passes to move forward . 


    Report- Outs

    Jaeger Balm encouraged members to read report outs and add any necessary information. 


    Ramos on behalf of EAC expressed gratitude to Norte for all his work, commitment and shared wisdom. Members congratulated Norte on his retirement. 

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