Meeting Notes 
June 11, 2015
Adm #109, 3:00 - 4:00 p.m.

Attending: Cheu, Cruz, Espinosa-Pieb, Fayek, Kandula, Khanna, Markus, Murphy, Shannakian, Trosper, Ulate

Introduction of Lisa Ly, research analyst who be working on student equity and 3SP.

Minutes of May 12, 2015

The minutes from the College Council meeting of May 12, 2015 were approved.

Education Master Plan Final Draft

The final draft of the Education Master Plan for 2015-2020 is posted on the website. Cruz highlighted several items that received the most feedback and comments. The Institutional Investment Section (pg 22) was cited in addition to the integration of Student Services and Instruction. Several critical elements were missed in the Distance Learning and General Education sections. The rest of document remained sans grammatical corrections. There will be one more read during summer and the document will be published in late summer (upon Newell’s return and incorporation of institutional goals). 

The Education Master Plan Draft was unanimously approved by college council, pending final edits. Kudos to Cruz, Newell and Spatafore for their roles as tri-chairs.

Accreditation Learnings

Cruz and Khanna participated in several accreditation team visits earlier this year and distributed, “Accreditation Visits: Lessons Learned” for information and discussion.  The document raises items to consider during our next self-study and accreditation visit. 

 Three areas included the Mission, Resource Allocation Model and Recommendations for Evidence and Training. Providing evidence, documentation and consistency is critical, especially when considering an outside “lens.” Discussion followed regarding their experiences, recommendations and suggestions for continuous improvement. We will also be operating under new accreditation standards in 2016-2017.

Cheu is developing a Resource Allocation Model for De Anza. Although we have extensive evidence and processes, we do not have a document that summarizes our work. Where is the “big picture” or process summary for the entire campus?

College council engaged in the process of continuous improvement in reviewing it’s accreditation charge.

Goals for the Institutional Effectiveness Framework of Indicators

David Ulate, the Executive Director, Institutional Research and Planning, discussed the proposed Institutional Effectiveness Framework of Indicators and the required goals to be reported.

The State Chancellor’s Office is requiring colleges adopt a framework of indicators to measure student performance outcomes, college accreditation status, and district fiscal viability and programmatic compliance. For each indicator, the college is required to develop a one-year and six-year goal. This year, only a one-year goal is required to be reported for four indicators. Those college and district indicators are successful course completion rates, fund balance, audit findings and accreditation status. Discussion ensued regarding course completion goals, reducing the gap for targeted populations, program review averages, and all colleges averages over time. Our institutional goal for successful course completion will be 77%. Also discussed were the goals of 36% for fund balance, “unmodified” for audit findings, and “fully accredited – no action” for accreditation status.

Ulate will check actual rates and goals periodically. He also mentioned that the CCCCO communicated that no repercussions will happen for an institution not having met their goals.

College Council approved the adoption of the Institutional Effective Goals.

Quick News

  • Encouraging participation at Commencement with new venue to Civic National Auditorium at 135 West San Carlos, San Jose.  
  • Summer enrollment is down 2% due to over-offering some courses and lack of classrooms. Numbers will continue to change.
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