April 14, 2020

IPBT – April 14, 2020 Meeting Notes submitted by Mary Pape

Administrative reps: Sam Bliss, Randy Bryant, Alicia Cortez, Moaty Fayek, Anita Muthyala-Kandula, Lorrie Ranck (co-chair), Thomas Ray

Classified reps: Thomas Bailey, Dana Kennedy, Lorna Maynard

Faculty reps: Diana Alves de Lima, Ed Ahrens, Cheryl Balm, Milena Grozeva, Rick Maynard, Mary Pape (co-chair), Erik Woodbury

Student reps: Grace Lim, Faizan Miya

Guests: Lisa Markus (FA Rep), Mallory Newell, Vins Chacko (ACE Rep), Coleen Lee-Wheat

Approval of Notes: The notes of March 10, 2020 were approved.

DASB Report: Grace Lim and Faizan Miya were introduced as the DASB representatives of IPBT for Spring 2020.

Strong Workforce and Perkins Funds: Randy Bryant reported the amount of the current (round four) money to be allocated from Strong Workforce Program fund totals approximately $1.2 million including the regional amount of $937,609 round four, and the 17% incentive from round three local $283,083. The amount of Perkins V money to be allocated is $448,470. There is approximately $200,000 Perkins IV money left that must be spent by the end of June 2020 or it is “returned” to the State and is redistributed to all 114 schools for the next round. Vins C reminded that CTE programs only have access to these funds.

Shipping is the biggest obstacle to spending down these funds. As of now there has been no indication at State level to extend the time to spend these funds. Another point of consideration is how the needs of departments/divisions have changed in response to COVID-19. Lorrie stated that Deans will have some flexibility in substituting a previous request with a current need, but these will be approved on a case by case basis.

SEA Funds: Lorrie explained that College Planning Committee is developing a process to allocate Student Equity and Achievement (SEA) funds. These are funds that are targeted for both student services and instruction making the choice of College Planning Committee to allocate these funds logical since SSPBT and IPBT have representatives on CPC. SEA fund is the amalgamation of the funds previously allotted for Basic Skills Initiative, Student Equity, and the Student Success and Support Program.

Program Review and Resource Allocation: Balancing the desire to continue allocation of funds based on program review submitted in February with considering new needs that departments/divisions may have was discussed. Goal is to finalize the resource allocation before end of Spring 2020 quarter. SWP funds need to be spent by December.

A question from March 10th meeting centered on how best to handle the responses on Program Review concerning the equity questions. Department by department response to these questions can be reviewed here (link)

Division/department facilities requests entered in the program review are forwarded on to Office of Administrative Service where APBT makes the decisions. IPBT members ask that a response to these forwarded requests be communicated back to IPBT.

Hiring for the four open Nursing positions is in progress. Nursing program is further challenged by COVID-19 by not being able to place students in hospitals.

Lorrie will be analyzing and creating the summary sheet for the workbook that contains resource requests from each Department and Division.

By our next meeting the questions to be asked of the Deans and Departments that have arisen during each group’s review of their assigned divisions’ program reviews are to be sent to Mary P and Lorrie R for discussion during next meeting.