October 13, 2020

IPBT Meeting – October 13, 2020

Tri-chairs: Christina G. Espinosa-Pieb, Mary Pape, Heidi King

Administrative reps: Sam Bliss, Randy Bryant, Alicia Cortez, Christina Espinosa-Pieb, Lorrie Ranck, Thomas Ray

Classified reps: Thomas Bailey, Dana Kennedy, Lorna Maynard, Heidi King

Faculty reps: Ed Ahrens, Cheryl Balm, Mayra Cruz, Terrence Mullens, Mary Pape, Danny Solomon, Erik Woodbury

Student reps: Grace Lim, Arushi Sharma, Esha Dadbhawala, Luiza Eloy

Affinity Group Representatives:

Black Faculty, Staff and Administrators Network Representative (BFSA): Melinda Hughes

The Asian Pacific American Staff Association Representative (APASA): Christine Chai, Khoa Nguyen

De Anza Latinx Association Representative (DALA): Eric Mendoza, Felisa Vilaubi

Absent: Pauline Wethington, Anita Mythyala-Kandula

Guests: Karen Chow, Sarah Lisha, Vins Chacko, Mary Donahue, Lisa Markus, Dawn Lee Tu, Rick Maynard, Moaty Fayek, Francesca Caparas, Daniel Smith, Edmundo Norte, Elvin Ramos

Approval of Notes – 9/29/20 and 10/6/2020

The notes from 9/29/20 were approved with edits.

The notes from 10/6/2020 were approve with edits.

The integration of meeting chat with the meeting notes was discussed. Consideration will be given to adding chat as an agenda item in a future meeting.

DASB Report - The DASB website has been updated with the shared governance and internal committee assignments, Zoom links for most of the internal committee meetings, and office hours for all Senators. DASB will be having their first fall Senate meeting tomorrow (October 14, 2020) with one agenda item scheduled to discuss how DASB would address anti-blackness on campus.

Budget - Review of last week's budget presentation –

De Anza’s budget reduction proposal of $4.5 million is still due to the Board by November 1, 2020. Espinosa-Pieb announced this is not a structural deficit as has been the case in previous budget cuts. This reduction is dependent on the state revenue uncertainty. Thus, one-time funds may be used to reach this target. The current proposal includes 2019-20 carry forward funds, capital outlay, expense transfers to grants/categorical, salary savings from unfilled positions, etc. Categorical funds such as Guided Pathways, CCCCO COVID-19 funds, Strong workforce Program, are restricted and are not considered as reduction sources.

Mary offered that the reduction proposal is merely proof that the College does have the funds to cover a $4.5 million budget reduction. However, the funds listed can be swapped out with others once we know that there actually will be cuts and the exact total amount.

Fund 400 amounts suggested are budgeted items that can instead be paid for from Bond measure funds.

Fund 15 contains a $150,000 account where the need has disappeared. There are many other Fund 15 accounts that have not been used for three to five or more years.

B Budget amount was calculated as the annual budgeted amount minus the average actually used in the last three years.

1320 budgeted amount includes both part-time faculty and overloads for full-time faculty.

If the budget for reassigned/release time for faculty was reduced, then the work would need to be done by others such as administrators.

The exact number of unfilled positions is not known at this time but it is highly likely that there will be more than one.

No filled positions would be eliminated.

All PBTs will be revisiting and revising this budget scenario.

Espinosa-Pieb proposed to the committee that as IPBT we might agree we will go with this College-wide plan understanding that the members of the IPBT would change the sources for the reduction.

She stressed that as IPBT we would take the time to set reduction criteria, update process for prioritizing faculty positions to be filled, and revision our shared governance structure.

Some concerns arose about the reductions including:

• While we are looking at numbers, we do need to be concerned because they do equal people, work, support services, and number of classes offered to our students, etc. Of particular concern is the cut to 1320 funds which would translate to 40 or more classes not being offered and the effect of that on students and faculty.
• We need to make sure we still align with our mission, values, equity goals, etc.

The two colleges are working together and more planning would take place during the year regarding possible budget reductions if needed. This proposed scenario is just a starting point. The PBTs can go back and adjust or change any of the numbers in the current proposal at a later date and come up with alternate proposals. The reductions would only go into effect if we absolutely had to.

Members of the IPBT are encouraged to take the proposal back to their constituents. This budget item will be considered at our next meeting.

SWP - Introduction of funds & Allocation Process postponed due to time constraints.

Program Review Consideration postponed due to time constraints.