November 17, 2020

IPBT Meeting – November 17, 2020

Tri-chairs: Christina G. Espinosa-Pieb, Mary Pape, Heidi King

Administrative reps: Sam Bliss,Randy Bryant, Alicia Cortez, Christina Espinosa-Pieb, Anita Muthyala-Kandula, Lorrie Ranck, Thomas Ray

Classified reps: Thomas Bailey, Lorna Maynard

Faculty reps: Mayra Cruz, DuJuan Green, Terrence Mullens, Mary Pape, Danny Solomon, Erik Woodbury

Student reps: Grace Lim, Arushi Sharma, Esha Dadbhawala, Luiza Eloy

Affinity Group Representatives:

Black Faculty, Staff and Administrators (BFSA): Pauline Wethington

The Asian Pacific American Staff Association (APASA): Christine Chai, Khoa Nguyen

De Anza Latinx Association (DALA): Eric Mendoza, Felisa Vilaubi

Absent: Cheryl Balm, Melinda Hughes, Heidi King

Guest: Mallory Newell, Mary Donahue, Lisa Markus, Susan Ho, Dawn Lee Tu,  Sarah Wallace, Todd Gutmann, Vins Chacko, Kulwant Singh, Edmundo Norte, Rick Maynard, Daniel Smith, Mary Donahue, Susan Ho

Approval of Minutes – Notes of November 10th, 2020 were approved by consensus.

Espinosa-Pieb introduced and welcomed DuJuan Green to the committee.

DASB Report – DASB will host a virtual town hall on Friday, November 20 from 4:00 – 6:00 pm to hear students’ concerns. Students will have a chance to speak directly to president Lloyd Holmes and Chancellor Judy Miner. Others from Senior Staff and representatives from different campus resources will be present to answer questions and address concerns.

DASB finance committee is still interviewing budgeters who will allocate the budget for 2021-2022.

Allocations and Recommendations – IPBT Funding Source Guideline Sheet

As a shared governance body the IPBT makes recommendations to College Council for final decision by President Holmes.

Funding sources IPBT makes recommendations on are Enhanced Lottery Dollars, Instructional Equipment, Strong Workforce Program (CTE – Career Technical Education programs only), and Perkins Funds (CTE programs only). These are State funds except for Perkins which is Federal. Each fund has its own set of restrictions, guidelines and limitations that IPBT must follow. Strong Workforce and Perkins funds need to be allocated and spent by December 31st each year or the monies go back to the State. Instructional Equipment and Enhanced Lottery rollover each year but IPBT strives to allocate available monies by the end of each academic year.

In addition, IPBT makes decisions on prioritization of Faculty Hiring Requests.

Past IPBT Decision Making – Funding Sources and Criteria Used

Mary Pape gave an overview on IPBT’s past practice in regards to data used for decision making. Program Reviews documents are the framework for decision making. The team would break into small groups to examine the Program Reviews considering requests based on different data points. These data points included equity gap, enrollment trends, fill rate data, success rates, degrees/certificates, and SLO outcome assessments. Criteria for decision making is based on considering the request in respect to improving success rates, enrollment and closing the equity gap. Strengths are identified and questions for the department and division are developed.

What has been discussed in the smaller groups is then shared out to the larger group.

For resource requests, a spreadsheet with justifications and priority of request (critical, needed, desirable) is used.

Budget reductions initiate viability process.

When prioritization of hiring positions is discussed, the team ranks the departmental requests after studying quantitative data, justifications for hire on program review, and any extra justification submitted by Dean and/or Department Chair.

Prior to decisions (faculty hires or resource allocations), Deans gave presentations on their requests to IPBT. In their presentations Deans answered IPBT’s questions.

Now, this year, is an opportunity to talk and re-think what criteria the team has been using: what parts of the process do we keep and what changes do we make so that we change outcomes equity-minded. How do we apply an equity lens?

The team was instructed to take some time to read and review the documents that are posted on IPBT website.

IPBT voted and agreed to meet next week (November 24) to continue discussion of the allocation criteria.