General Meeting Information

Date: February 15, 2018
Time: 1:30 - 3:00 p.m.
Location: DA MLC 233 Video Conf. Room

  • Agenda

    Time Topic Purpose Discussion Leader
    1:30 p.m. Review Agenda & Notes I/D Mieso
    1:35 p.m. Program Review Tool Presentation I/D Sabawi
    2:00 p.m. Program Review Timeline I/D/A Mieso
    2:30 p.m. Budget Timeline & Tools I/D/A Mieso
    3:00 p.m. Adjourn  

    A = Action
    D = Discussion
    I = Information

    SSPBT Goals & Priorities 2017-18

    • Integrated SSSP-Student Equity-BSI plan
    • Accreditation, Self-Study, Enrollment Budget Update
    • Pathways & Promises
    • Communication
    • Title IX

    Members: Avila, Booye, Burgos, DASB, Doan, Espinosa-Pieb, Glapion, Kirkpatrick, LeBleu-Burns, Mandy, Mieso (co-chair), Robles (co-chair), Shears, Shively, Ward, Wethington, White-Daniels

  • Minutes

    Meeting Notes

    Attending Members: Avila, Doan, Glapion, Kirkpatrick, Mandy, Mieso (co-chair), Shears, Ward

    Guests: Ola Sabawi and Mallory Newell

    There were no amendments to the notes or to the agenda.

    Program Review Tool Presentation

    Sabawi presented on the new tool that is available to track student progress in cohorts.

    • To manage cohorts you can upload the student IDs from an excel spreadsheet. If the correct name and ID shows, it uploaded successfully. If all you see are bunch of numbers, it did not.
    • This tool is not standard so if you would like access and/or training please contact
      Ola Sabawi.

    Presentation and Website[BROKEN LINK]

    Program Review Timeline

    Avila went over Program Reviews update for 2017-18

    • Avila mentioned that item #15 in the Word template had different language than the template in TracDat.
      • It was decided to update the TracDat template with the language from the
        Word template for this year.
      • Avila mentioned that all SLOs need an assessment. Meeting notes can
        also document assessment if needed.
      • Meetings and workshops can be set-up with Avila regarding Program Reviews.

    Mieso reviewed the timeline and requested a PDF format directly from TracDat.

    • The template in TracDat is the same for the comprehensive review and the update.
      • In TracDat just choose the 17-18 year and update items from last year.
      • An email will be sent out reminding everyone about Convocation on March 2nd

    More information can be found on the SSPBT Program Review page.

    Budget Timeline & Tools

    Mieso reviewed the Budget Timeline and some tools to assist with this process. All of the Student Services managers have received their budgets and can make appointments with the Vice President of Finance Susan Cheu for assistance.

    Full Document


    • Feb. 1st @ SSPBT - Action item to start reviewing budgets
    • Week of Feb. 12th - Receive department budgets from Finance
    • Feb. 15th @ SSPBT - Review timeline
    • Friday, March 2nd - First Draft due for review by Senior Staff on Monday, March 5th
    • March 15th @ SSPBT - Counseling, Outreach, Financial Aid Presentations
    • March 29th @ SSPBT * - Student Development, Admissions & Records, DSPS Presentations
    • Monday, April 2nd - Senior Staff Review
    • Friday, April 6th - SSPBT recommendations to Finance Office due
      * Extra SSPBT Mtg.

    Ward reported a quick A & R update
    : Priority Registration will begin on February 26th.

Documents and Links

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