General Meeting Information

Date: April 15, 2021
Time: 1:30 - 3:00 p.m.
Location: Online Mtg. held via Zoom*

  • Agenda

    Time Topic Purpose Discussion Leader
    1:30 p.m. Review Meeting Notes from March 18, 2021 I Booye/Mieso
    1:35 p.m. Basic Needs Presentation I/D Flores
    2:00 p.m. Reflection follow-up I/D Booye
    2:10 p.m. Return to Campus D Booye
    2:20 p.m. Member & Program Updates I/D All
    2:55 p.m. Good of the Order I  All
    3:00 p.m. Adjourn    

    *Please contact the admin for Zoom meeting information

    A = Action
    D = Discussion
    I = Information

  • Minutes


    Attending Members:  Balducci, Booye (co-chair), Galoyan, Glapion, Kirkpatrick, LeBleu-Burns, Mandy, Mieso (co-chair), Rafli (DASG), Tran (DASG)

    Guests: Veronica Avilla, Erika Flores, Lianna Vaughan from La Voz

    Meeting Items

    Minutes Approval

    There were no amendments to the previous meeting notes or to the agenda.

    Basic Needs Presentation

    Pre-Pandemic Food Resources

     Food Pantry Services

    Current Resources: Mobile Food Pantry

    Mobile Food Pantry – 1 bag of pantry staples and 1 bag of produce, 1 weeks’ worth of prepared meals, and toiletries are available

    • Every 2nd and 4th Tuesday, Parking Lot A, 1:00 pm-3:30 pm (or while supplies last). All students are eligible, just bring student or photo ID.
    • During the pandemic, they have facilitated 26 Mobile Pantry events and distributed 1,040 bags of each resource.
    • Food Pantry home page

    Grocery Gift Cards

    • All registered students are eligible for the first card
    • Students can receive up to one card per week using the following guidelines:
      • Remain registered, make only allowable purchases, submit a full and clear receipt of payment/purchase
      • Gift Cards are mailed but other arrangements can be made
    • Served 451 unduplicated students and distributed 1,778 cards through winter quarter
    • Special messaging will go out to students in declining groups for follow-up
    • Gift Card webpage with gift card request form

       Grocery Gift Card Data:

         Grocery Gift Card data

    Cal Fresh

    • Students can be eligible with their families or as a single student
    • Cal Fresh has open zoom hours:
      • Thursday’s from 11:00 am-1:00 pm
      • Appointments can be made outside of these hours through email
    • Information found on the bottom of the Food Pantry main page

    Pre-Pandemic Housing Resources

    Housing Resources

    Current Housing Resources

    • Cupertino Housing Funds
      • One-time rental assistance up to $1500
      • City of Cupertino residents
      • Currently registered in 6 units minimum
      • 12 units completed previously
      • Need to have a FASFSA or Dream Act on file
      • CCPG Eligible
    • Catholic Charities: Home Sharing
      • Matching home seekers with home providers
      • They do background checks, mediate conflicts, etc.
      • Are scattered across the county
      • Seeking home providers in Cupertino
    • Bill Wilson Referral
    • Safe Car Park

       Housing Requests Data:

         Housing data 


    • West Valley Community Services
    • Second Harvest
    • Loaves and Fishes
    • Bill Wilson Center
    • Catholic Charities
    • Simply the Basics
    • Healthier Kids Foundation
    • Fresh Approach

    Mieso thanked Flores for all of her hard work and how she is continuing to expand resources for students. He commended her dedication and how much time and effort it takes to put together and develop the necessary partnerships to make this a successful program.

    Full Basic Needs Presentation

    Reflection follow-up

    This agenda item was to check-in on everyone’s progress of the Program Reflection and to see if anyone had any questions, concerns, or comments they wanted to share.

    • LeBleu-Burns mentioned that there were some questions regarding the timeframe since the reflection refers to the 2019-20 year but there are some questions regarding the pandemic that mostly falls within the 2020-21 year. She suggested to her team that they address the challenges, the impacts, and what has changed.

    Mieso commented that this question tends to come up often regarding program reviews but this year is unique and what LeBleu-Burns described was a good way to reconcile the impact the pandemic has had or as Booye mentioned “the creation of new normal.”

    • Mieso said that once the SLO Convocation has concluded, maybe the different areas can share an overview of their reflection for feedback and discussion in future meetings.

    Return to Campus

    The newly created phases for return- to-campus were reviewed and the topic was opened up for questions. Currently we are moving into Phase II and most of Student Services will not be back on campus until Phase V.

    Member & Program Updates
    • Kirkpatrick reported from ACE and the Reclassification and Compensation Study has been approved by the Board of Trustees. The appeal process is now open and available to members.

    • Kirkpatrick also reported on Classified Senate and they have been working on the upcoming senate elections and the new senate structure has been approved. Originally elections were geographical and now they will be by area of focus. They are currently working on how the current representatives will move into this new format.

    • Tran from DASG reported that they are hosting the Student Voices United for Change Conference on Thursday, April 29th from 1:30-3:30 pm and Friday, April 30th from 10:00-12:00 pm that is also being co-hosted by VIDA, Office of Equity, and Office of College Life. The purpose of this event is to help students become agents of change – “Together We Light the Way.”
      • Rafli reported that they are also holding a Townhall event on Friday, May 7th regarding the topic of race.
        • DASG will also be designing sweatshirts for this academic year and will be voting on the logo for next year.

    • Glapion reported from Academic Senate and they had a joint meeting with Foothill to go over and discuss state resolutions and develop a new faculty evaluation instrument.
      • They also reviewed and are looking to update AP 4222 to reflect the current language in the Education Code regarding remedial coursework.
      • Language in Articles 35 and 36 regarding Professional Conference/Training-Retraining funds are also being updated to reflect recent changes.

    • Mandy said the first week of spring quarter in Financial Aid went well with the new drop-ins that are available to students.
      • They have been monitoring fraud cases and been working on a Department of Ed Audit.
      • They are also working on getting 2021-22 award set-up in time for Enrollment Day.

    • Galoyan reported that Admissions & Records has been busy with registration. They will be transferring more paper forms to online from the different areas. They will then do a presentation on how this works and the workflow when completed.
      • They are also monitoring fraudulent accounts and have developed a process to block them. The District is getting new software to also assist with this process.

    • Balducci reported that Title IX has been working on a Climate Survey to get a better understanding of what students know, where they might need support, and what they need to assist with prevention.
      • The plan is to have the survey go out to students sometime in May

    • Mieso wanted to mention that depending on how things progress, there may be some limited activity for year-end celebrations.
      • Booye said all the groups have been working together, EOPS, Latinx, BFSA, etc. to put together a proposal of a structured flow that doesn’t put too much of a burden on custodial for the stage on multiple days.

    • Avila said they have the schedule for the SLO Convocation on April 23rd. From 10:30 am to 12:30 pm there will be a Guided Pathways discussion and then an interactive session. Afterwards there will be an open lab for about one hour. The invitation will go out to everyone soon.

    Good of the Order

    Members did not have any statements or observations to note at this time.

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