Summer quarter:
Before the quarter starts, the Scheduling Office will provide the Online Learning
Office with days, times and rooms that can be used for the quarter. The rooms are
available for the duration of the course. There is no final exam week as final exams
are held on the last meeting day and time of the course.
Fall, winter and spring quarters:
- Before the quarter starts, the Scheduling Office will provide the Online Learning
Office with days, times and rooms that can be used for the quarter. The rooms are
available from week 1 through 11 ONLY and NOT week 12 - finals week.
- Final exam information will be loaded into 25Live after week 4 of the quarter, when
a majority of the room changes and cancellations have been completed. After week 4,
the Online Learning Office can submit final exam week room requests via 25Live. The
requests will be processed and notification sent to the Online Learning Office.
What should the Online Learning Office do until the Scheduling Office loads final
exams?
- We understand that instructors prepare the class syllabus in advance and notate final
exam information. We recommend instructors state the final exam date and time and
list the room location as "TBA".
- The Online Learning Office is the point of contact. Instructors must go through the
Online Learning Office for all their room needs. Please accept all final exam room
requests from instructors and submit them via 25Live after week 4.
- To ensure room availability and mitigate room conflicts, it is recommended that online
learning instructors offer their final exam during times that match or fall within
the existing De Anza final exam patterns. For example, don’t offer final exam from
12:30 p.m. – 2:30 p.m., instead use 11:30 a.m. – 1:30 p.m. or 1:45 p.m. - 3:45 p.m.
