Meeting Notes - April 14, 2015

Rowena Tomaneng – Chair

Randy Bryant - Chair


Administrative Reps Lee-Wheat, Norte, Tomaneng

Classified Reps: Gerard, Martinez, Trosper

Faculty Reps: Bram, Bryant, Rick Maynard, Pacheco,

Student Reps: Nehal Desal

Absent: Alves de Lima, Espinosa-Pieb, Fayek, Kandula, Yeckley

Visitors: Markus, Lorna Maynard

Approval of Notes: The notes of March 17, 2015 were approved.

Program Review – Year of Reflection: Continue discussion/Rubrics Samples

Tomaneng summarized the two goals of the IPB Team:

1) Make decisions and finalize next year’s Program Review documents by the end of spring term.

2) Develop corresponding rubrics to access programs/departments so the IPBT can provide feedback or recommendations. The programs/departments will have access to the rubrics.

The committee could allocate resources from different funding streams e.g. CTE Enhancement, Lottery, Instructional Equipment, and Student Equity.

Tomaneng distributed two rubric drafts ‘Proposal IPBT – Equity’ and ‘Funding Proposal IPBT’. She also passed out the goal-of-the-day sheet and asked the committee to work in groups.

Group Work Comments:

  • Developing one general, detailed rubric for programs/departments to utilize.
  • The committee considers funding based on a rubric and Program Review.
  • The creation of a standard guide sheet for the "rules and definitions" associated with each funding source i.e. lottery, instructional equipment, CTE, equity funds would be helpful. The IPBT would then decide which Funding Source to use.
  • Developing one general detailed rubric could be advantageous as the Program Review document could be readjusted with prompts and questions that could guide writers to meet expectations for resource requests justifications. Thus making the Program Review data sheets and Department documents the sources for the IPBT to find supporting documentation.
  • If the IPBT choose the funding source for a resource an overall balance of funding towards each program could be tracked which would alleviate tracking of allocations by individual budgeteer.
  • Qualitative and quantitative assessment/data should also be a factor with in a rubric (which ever format is chosen)
  • Developing specific rubrics could address specific requirements of each funding source.

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