VPAC Frequently Asked Questions
Below you will find a list of common questions and answers that we receive regarding the booking and best methods for events within our Visual & Performing Art Center (VPAC) Theater. Please do not hesitate to reach out to the Campus Facilities Rental Coordinator for any further explanation or questions. Feel free to call direct at (408) 864-8333 or email email@example.com.
How much time should I book for my event?
Most types of single day events book roughly 8 hours for a 2-3 hour show. It's quite important to book enough time for rehearsal and setup depending on what the event is trying to accomplish. We require roughly 20-30 minutes setup up time at the beginning of the booking, 30 minutes in which the stage is clear prior to the show for audience walk-in, and 1 hour from the end of event until the end of contract to allow for a full theater reset.
How much time can I book on a single day?
The maximum booking time per day is 12 hours. Our minimums are dependent on the time of week, Monday-Thursday we have a 4 hour minimum while Friday-Sunday we have a 6 hour minimum booking time.
Can I book a half/full day instead of hourly?
The VPAC operates on an hourly rate and not half/full day rates.
Are food and drinks allowed in the theater, lobby, or other areas?
Unfortunately the VPAC does not allow any food or drinks within the facility itself, this includes inside the theater as well as the lobby. You are welcome to use the outside patio area to serve small items such as cookies and coffee, but these items must remain outside. If you wish to book a facility for serving meals to the audience after the event, we can put you in touch with our Dining Services department which has a facility available.
Are technicians/staff extra cost?
Typically no, the hourly rates cover the costs of a sound technician, stage hand, lighting tech, and house manager. More technicians may be required at cost depending on the event (variety shows/large concert events).
What additional costs can I expect?
Parking is the primary additional cost as permit parking is enforced 7 days a week. Most events can operate with the equipment we have available, but common additional costs would include: wireless kits if more than 4 are needed, dance marley, sound shell, Steinway grand piano, or musical equipment rental.
Are there open batons that we can hang banners or props from?
Yes, but we generally only have a few available as most batons are utilized by our lighting system. We typically have two open hanging points on our hoist system: one against the cyc and one roughly 10 feet from cyc.