Administrative Services Planning & Budget Team
Notes November 12, 2019
Welcome and Introductions
Grey & Gore welcomed the members to the meeting. The members introduced themselves.
Review Mission, Role, Guiding Principles, Budget Reduction Process & Ground Rules
The members reviewed the Mission, Role, Guiding Principles, Budget Reduction Process & Ground Rules. The Budget Reduction Process will be moved to a separate page.
Approve the Notes from Month April 23, 2019
The notes from April 23, 2019 were approved with one correction to the quick news item.
Facilities Master Plan Update
Grey presented the Facilities Master Plan Draft update document to the group for information. The draft supports the exploration and discussion of on-campus housing as part of the Facilities Master Plan update. The Facilities Master Plan full update is scheduled to begin in 2020.
Community Benefit Initiative
Grey summarized the Community Benefit Initiative and encouraged the members to attend the town hall meeting on 11/12/19 at 4PM in the campus center conference room A&B.
Campus Center & Bookstore Fiscal Reports
Gannon presented the fiscal reports for the Bookstore and Campus Center. The Bookstore net income is down $230,718 (228%) over year-end. Pressure from open resource books, e-books and outside retailers is negatively impacting the revenue. Staffing turnover has also impacted the bookstore. No longer contracting with Apple to sell their products in the bookstore. This space has been reworked as a print services area. There is a lot of Promise money that remains unspent.
Dining Services: Prior year balance was $123,657. Lowering on-campus enrollment and increases to minimum wage will negatively impact the bottom line this year. Replacing aging machines will also impact the revenue . Pho bar is very popular. Bibimbap bar was a student idea which has been very successful. Student training is most challenging in Fall as there are a lot of new student workers.
New ICA Forms & Process
Grey shared that the district has posted new forms and updated the process for ICA contracts. The information is posted to their web site. http://purchasing.fhda.edu/forms/index.html. Among other changes, single payment ICAs under $5000 no longer need a purchase requisition.
Quick News
Printing Center: District decided to implement a Managed Print Service (MPS) instead of printers being run by the colleges. The implementation of the project is ongoing as is not without challenges.
Attendees: Chand, Gannon, Gerard, Gore, Grey, Fritz, Harada.