Meeting Notes - January 26, 2016
Approve Notes from December 1, 2015
The notes were approved.
Web Site Redesign
VisionPoint Marketing from North Carolina was selected by both FH & DA as the vendor for the redesign of the public web site.
This is the research phase to gather information. The next steps are the development, migration and then launch the new public website.
Ensure links will still work for accreditation URLs in 2017.
Please post responses on the web form that is on the home page of the current web site. Also, please complete the survey.
Accreditation Self-Study Planning
Newell presented on behalf of the College Planning Committee which included 3 separate proposals: 1) From now through the site visit in fall 2017, the College Planning Committee will become the Accreditation Steering Committee responsible for: monitoring progress on the self-study report, drafting the quality focus essay, compiling the self-study reports into one document, soliciting feedback from the campus community, and incorporating the feedback into the final draft.2) Our current shared governance groups will serve as the self-study teams for their respective areas for the duration of the accreditation self-study process. Newell shared the Standards that would be assigned to each governance group 3) A timeline for completion of the self-study report was then shared. Full details are in the presentation at http://www.deanza.edu/ir/planning/planning_files/Accreditation_Teams_Timeline_Proposal.pdf
Newell presented the following training.
Newell asked the team to review the proposed Standards for FCOPBT and Campus Budget to determine relevance.
There are no longer “Planning Agendas”. Now there are QFEs “Quality focus essay” instead.
The district is a good resource.
The same language to address Standards can be used for both Foothill and De Anza.
DE is Distance Education.
CE is Correspondence Education
The Distance Learning Advisory Group is chaired by Lorrie Ranck.
If questions are repetitive rewrite the same answer. Do not leave the answer blank.
Napa College has a good example of its accreditation documents online at
Equitability for face-to-face students and online learning. Push to be as equivalent as the College can make it.
Use exact language from the Standards to answer the questions
Ensure links will still work for accreditation URLs in 2017
Campus Budget has been assigned Standard 3.D (Planning and Fiscal Responsibility and Stability) - Resources.
The team will work on the standards at every meeting.
Capital Project Fund (400) Update - Lighting Project
Cheu shared a presentation for the need to use approx. $634K from the Capital Project Fund (Fund 400) for the campuswide lighting project. De Anza students have repeatedly identified campus lighting as a safety concern. $634,000 was initially allocated through FY15/16 Scheduled Maintenance monies to purchase and install light bulbs and fixtures to improve lighting in the L Quad, S Quad and A Quad. The Science Center chiller issue resulted in the college using the Scheduled Maintenance funding originally allocated to the lighting project for the chillers. The campus needs to identify another funding source for the lighting project. Fund 400 is the only funding source that will allow us to start the project this fiscal year. Full details are in the presentation http://www.deanza.edu/gov/college_council/documents/CapitalProjectFund_FY15_16_CollegeCouncil_LightingProjectUpdate_Jan%202016.pdf
The Facilities Committee and College Council approved this proposal. The scope of the lighting project includes consistency and energy use.
FY16/17 Budget Update
Cheu shared a brief budget update noting that there are no cuts this year. The State’s revenue outlook continues to improve. The budget process is not finalized and still has to go through the State governance approval process. She highlighted the major points and noted that much of the money is allocated for specific uses and cannot be used for general ongoing funding (e.g. SSSP, Equity, CTE, Workforce, Basic Skills, etc). She also reminded the members of the current notes of caution including substantial challenges in the coming years as Prop 30 (sales tax provision) sunsets at the end of 2016; the income tax provision expires at the end of 2018; and increases to the STRS and PERS employer contribution rates. Full details are in the presentation http://www.deanza.edu/gov/college_council/documents/BudgetUpdate_CC_Jan2016.pdf
Quick News
None
Present: Cheu, Cruz, Gerard, Goodwin, Harrell, Joseph, Mieso, Spatafore. DASB: Naeema. Notes: Gibson.