March 10, 2016
3:00 - 4:00 p.m.
Present: Bryant, Cruz, Fayek, Hunter, Kandula, Markus, Maynard, Mieso, Monroy, Murphy, Newell, Norte, Tomaneng, Trosper
Approval of Minutes
College Council approved the meeting minutes of February 25, 2016.
Newell shared a proposal from the College Planning Committee of moving to a 7-year cycle following the site visit in Fall 2017. To align the cycle with program review, the Educational Master Plan and the mid-term report, it is proposed that the Comprehensive Program Review occur every 6 years. This would align the Comprehensive Program Review with the Mid-term Report for accreditation and feed into the Educational Master Plan the following year. It should be noted that this next cycle will include 7 APRU cycles before the Comprehensive in order to get on the 7-year cycle. After that, the Comprehensive will be every 6 years with a year of reflection after the comprehensive.
Newell shared a second proposal which included a set of questions to be answered by all shared governance groups in an attempt to close the loop on the annual planning cycle. It was suggested that each shared governance committee answer two questions at year end to reflect on their processes and their equity alignment to the mission of the college. A subcommittee of CPC developed the following questions:
1. Reflecting on the work of your governance group over the past year, how did this work help fulfill our mission, Institutional Core Competencies, and our commitment to equity?
2. Reflecting on your governance group’s processes and practices over the past year, please identify what has been working and what changes you plan to implement over the next academic year to ensure continuous improvement?
The responses will be included in the annual Educational Master Plan update. A more robust set of questions may be drafted for the year of reflection. These questions will replace the Annual Governance Assessment survey as they are a better assessment of the colleges’ processes and practices in all areas aligned to our mission.
Newell then shared a third proposal where the CPC will review each fall progress made on the Institutional Metrics as defined in the Educational Master Plan. Based on the review, the CPC will make a recommendation to College Council to focus its attention on one or a few key metrics in which we may not be achieving at the rate necessary to meet our goal by 2020. The recommendations will serve as a way to prioritize the college's attention on particular areas within the metrics. It will be up to College Council how the college should focus its attention on the particular metrics.
Both proposals were approved by College Council.
Equity Framework Discussion
The Office of Equity has developed an equity framework and theory of action to assess our progress to fulfill the Education Master Plan commitments. In the shared governance process of the college, College Council finds itself in an unusual position; mostly in a ratification mode. This has had the effect of less likely rich conversation taking place. Murphy suggested contacting V. Neal or designated facilitator to work with college council to become a model of continuous conversation about equity and other important institutional issues, as well as service excellence, our classified professional initiative. Potential questions or reflections to pose are: What are some of the issues within the constituency groups? What are the implications of these issues? In what ways would we advance an equity driven system? It was suggested to begin to think of topics linked to the equity paradigm, i.e., equity plans, education master plan, planning & budget teams, and others across the campus.Open Items and Quick News
- R. Hansen requested and received support from the Board of Trustees in the task force recommendation to move beyond the ACCJC.
- DASB elections were very successful with the highest voter turnout in 3 years. The new senate will be sworn in the first week of Spring Quarter. The Student Representation Fee of $4 annually also passed, allocating $2 for DASB advocacy activities and $2 for a student center of the California Community Colleges.
- Flint Center Garage Update: The garage will be decommissioned beginning Monday, June 27 and work has begun on securing alternate parking on campus. 1,000 of 1,400 spaces have been identified and we are exploring ways of reducing the impact via VTA and carpooling.
- Two Comprehensive Ed Plan Fairs are scheduled to address state mandate with priority registration
- Successful Latino Student Conference (3/10) with another scheduled on 3/17.