College Council

Meeting Notes 

June 9, 2016

Present: Bartindale, Cheu, Cook, Cruz, Jones-Dulin, Espinosa-Pieb, Fayek, Hunter, Kandula, Lara, Ly, Markus, Murphy, Newell, Norte, Ranck, Rigsby, Spatafore, Tomaneng, Subramaniam, Zarate

Mayra Cruz was recognized as outgoing Academic President and for her exemplary leadership with College Council the last three years. Mayra congratulated Lorrie Ranck for her recommendation to the Academic Senate which approved the migration from Catalyst to Canvas as a course management system. Next year is a transition year and the system will be live in Winter 2017.

Approval of Minutes

College Council approved the meeting minutes of April 14, 2016.

Accreditation Updates

Accreditation is going well; all groups are on task for completing their matrices by the end of June. In September, the same groups will write their full self-study reports using these notes.

Annual Governance Reflection

As part of the planning process, College Council was asked to reflect on 2 questions, along with all other shared governance groups. The results will be published in the annual Master Plan Update.

1. Reflecting on the work of your governance group over the past year, how did this work help fulfill our mission, Institutional Core Competencies and commitment to equity.

2. Reflecting on your governance group’s processes and practices over the past year, please identify what has been working and what changes you plan to implement over the next academic year to sure continuous improvement?

Student Success Scorecard Presentation

Newell and Ly presented the 2016 Student Success Scorecard which is an annual report published in March which tracks students over 6 years and compares our data to statewide data. The Scorecard is the basis for many of our institutional metrics and the Education Master Plan. The Scorecard data is based on a percentage of first-time students with a minimum of 6 units who attempt any Math or English course in the first 3 years and achieved a degree, certificate within 6 years. The most current cohort is 2009-10 through 2014-15.

  • De Anza College degree/transfer completion rate is higher than the state and highest among the peer group. This high rate is driven by prepared students (those not needing basic skills). The targeted student completion rate is lower, resulting in more than a 5% gap.
  • Pathway programs (e.g. FYE, LEAD, LinC, MPS, Umoja) have higher degree/transfer completion rates than non-Pathway students.
  • Placement by Ethnicity. Targeted student groups are more likely to place into basic skills with completion rates greater than 5% from non-targeted student groups. This encompasses Basic Skills English, Basic Skills Math and ESL completion rates.
  • Students placed into three or two levels below transfer level English, Math or ESL complete basic skills sequence at a lower rate than those placed in one level below.

Additional scorecard data can also be found on the De Anza College website – click on the scorecard button for statewide and other colleges’ data.

Discussion ensued regarding growing more pathway programs. LEAD and AANAPISI are different pedagogical models with student peer mentors. How to recreate the engagement of students? Encourage faculty to build a sense of community in the classroom, “hands on” learning, culturally responsive pedagogy and support.

The College Planning Committee will review the 2016 Scorecard data, revisit the institutional metrics in the 2015-2020 EMP and make recommendations as to which metrics should receive priority.

Budget Update

Cheu provided a Quarterly Financial Update, Fund 400 (Capital Project Update) and Facilities Update.

  • Quarterly Financial Update: The beginning summary of the report is especially helpful in reviewing financial trends, revenues, enrollment and fund balances. FTES, productivity and attendance are down while faculty salaries are high, classified savings in unfilled positions are being used to fund some positions. The loss of base funding is critical and we are monitoring enrollment, course offerings, marketing, recruitment and student retention. The May Revise indicates no extra B budget or COLA.
  • Fund 400 (Capital Project Update) - for scheduled maintenance (chillers, aging roofs, plumbing, painting, instructional equipment) and emergency projects such as burst water pipes and blue light phones.
  • FY16/17 De Anza Budget Update:
  • Facilities Master Plan Discussion: The facilities planning tem has worked on this plan as a companion piece to the EMP. Both of the college’s plans feed into the District FMP. We are okay capacity-wise and do not qualify for state funds for new buildings, however, we are at maximum capacity certain times of the day. We cannot expand out but can expand up. Recommendations: new Student Services building, new Arts building to bring together all arts in the current Flint Center location, replace L4/5 with multi-story buildings and include ETS and OTI into them. Revamp LCW basement, expand Health Services, PE renovations, and Auto Tech classroom. This Facilities Master Plan reflects the values and commitments of the college.

The Facilities Master Plan was approved by College Council and will be forwarded to the Board of Trustees.

Open Items & Quick News

  • Commencement is Saturday, June 25 with many graduation activities in the next few weeks
  • There will be a celebration for Rowena who will soon become the President of Berkeley City College.
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