October 22, 2015
3:00 - 4:00 pm
Attending: Aslan, Bryant, Cheu, Cook, Cruz, Doan, Espinosa-Pieb, Fayek, Glapion, Hunter, Kandula, Maynard, Monroy, Murphy, Norte, Spatafore, Subramaniam,
Visiting: Argyriou for Markus, Watson, White-Daniels
Minutes of October 8, 2015
The minutes from the October 8, 2015 meeting were approved.
VP for Instruction Espinosa-Pieb reported that the positions identified previously by College Council, were in fact approved by IPBT following full discussion, criteria and voting.
Educational Master Plan – Institutional Metrics and Institutional Effectiveness Partnership Initiative (IEPI) Metrics
Last Spring the Education Master Plan Task Force finalized the EMP which was subsequently brought to college council and approved. There was a caveat that upon Newell’s return she would update institutional metrics as part of the Education Master Plan. She provided information on the plan’s history and how the goals were set, in addition the IEPI requirement of setting one-year and six-year goals with alignment to Equity Plans and Program Reviews. As a result, she has integrated all of the goals and overlapped the IEPI goals where appropriate with the Educational Master Plan institutional metrics. The Equity Plans will have overarching goals that integrate the institutional metrics as well.
She directed college council to pp. 39-42 of the EMP describing how the institutional metrics are broken into different areas including Basic Skills, Civic Engagement, Career Technical Education, Equity, Student Success, and Outreach. She used Basic Skills English as an example with completion rates based on a 5-year trends, and a graph showing upward growth. In accordance with ACCJC suggestions, each metrics has been set to include a:
- Master Plan Goal: a rate consistent with past growth over 5 years, a rate that can be achieved within 5 years
- Aspirational Goal: The rate the college will work towards to achieve, but is set at a high, aspirational goal. This rate is set at 2% points higher than the master plan goal.
- Standard Goal: This rate is set at its lowest level that the college would not want to drop below. This rate is set at 1% lower than our 5-year average.
This is the methodology used and proposed by Newell which the College Planning Committee will review and approve on Thursday, October 29.
She provided further clarity on targeted goals for Equity, Outreach, Student Success and Retention goals. Newell will return to college council before submitting the IEPI long-term goals to the state this year, and will return annually to provide an update on our progress in achieving our stated metrics.
Murphy pointed out that most districts establish goals within their districts. Because De Anza college is a regional institution, our enrollment includes only 20% from our district. We aggressively seek enrollment from the most marginalized communities with the least prepared and most economically challenged students and still setting goals for success and completion at rates higher than other colleges across the state.
Cruz noted that within the Educational Master Plan, it is outlined that a review of the plan will follow an Equity Change Model. The College Planning Committee will meet on October 29 to determine what this model will look like and how it can be used to review our master plan on an annual basis.
Capital Funding Project
Cheu provided background and history of the Capital Project Fund for minor routine maintenance of facilities which are not covered through general fund monies or the State. The State provides scheduled maintenance funding for major maintenance but not for minor routine projects which puts pressure on the General Fund.
A couple years ago, De Anza made a choice to set aside monies in the Capital Project Fund to cover facility costs (tree removal, safety repairs, and project planning). Cheu compared income funding ($2.28M) against proposed expenses for a balance totaling $1.6M. Existing projects include Parking Lot E landscaping, Lot F repaving and configuration, PE Bleachers, LCW elevator safety, and A Quad planning into one building, The Campus Facilities Team approved the balance and the question has arisen regarding use of the remaining balance.
College Council approved the Capital Project Fund of $1.6M and allocated 50% for reserves and remaining 50% for small capital projects, in addition to the creation of a process for identifying small projects under $10K.
- Monday,10/26/15 Academic Senate joint meeting (FH & DA) to prepare for plenary. Area meeting on 10/23/15.
- SJSU MLK Library after hours use by FHDA students and how to communicate this to students via social media, library promotion, website, and portal messages
- District Police Department “Run, Hide & Defend” Trainings, EOC trainings and gun control. Additional trainings will be available for faculty and staff.
- Taste of History Event on Saturday, October 24 commemorating the 100th anniversary of the Panama - Pacific Exhibit and History of Ukulele
- “Endangered” Euphrat Museum exhibit of student art, October 19 – December 3