December 3, 2020 - College Planning and Midterm Report Preparation

Attendees: Mallory Newell, Marilyn Booye, Marisa Spatafore, Lloyd Holmes, Rob Mieso, Randy Bryant, Sally Gore, Pam Grey, Lorrie Ranck, Deepa Yuvaraj, Martin Varela, Heidi King, Mary Pape, Karen Chow, Eric Mendoza, Diana Alves de Lima, Christina Espinoza-Pieb, Katilyn Pasaylon

Ranck provided updates on the SEA budget and informed the group that additional details regarding the budget will be brought to the committee in winter quarter. 

Newell provided an udpate on the Accreditation Midterm report. The report is almost complete and the Communications Office is working on editing and formatting the report. Newell noted that the institutional metric for transfers will be updated in the spring as well as any updates to the governance process that take place this year will also be updated in the report. The report will be brought to shared governance for approval in the spring quarter and for Board approval at the June 2021 meeting. 

Newell then shared the Student Equity Plan updated for 2019-20 and noted that Alicia Cortez has been working on the updates which are now complete. Varela will provide the updated SEA budget for inclusion in the report and Newell will submit the report by the January 1 deadline. 

Newell shared a proposed timeline for the upcoming strategic planning process and the Educational Master Plan review. It was noted that committee members should encourage their groups to review the current EMP this year as part of the year of reflection and in preparation for the review next year. The proposed timeline is displayed below:

Term	Winter 2021	Spring 2021	Summer 2021	Fall 2021	Winter 2022	Spring 2022
Activity	Continue to evaluate the governance and planning process	Continue to evaluate the governance and planning process.	Conduct an environmental scan or workforce needs, economy and county populations, etc.	Conduct surveys and focus groups	Begin review of Educational Master Plan and revisions. Conduct focus groups on strategic initiatives.	Bring updated EMP through shared governance and bring to Board of Trustees
Groups	College Planning Committee and PBTs	College Planning Committee and PBTs	IR office	IR and EAC	IR and CPC	IR and CPC
Activity	Review current equity plan and identify areas for improvement.	Review current equity plan and identify areas for improvement.
Groups	EAC	EAC

Newell then led a review of the planning quilt that indicates that this year is supposed to be the Comprehensive Program Review year followed by a year of reflection. It was discussed that since the PBTs are currently undergoing a review of their practices that this year should be used as a year of reflection in all PBTs. The group then discussed when the comprehensive program review should take place, this item is still under discussion. The group tasked Newell, Pape and Chow with developing guiding principles for the PBTs and other shared governance groups to review and use during this year's reflection process. The guiding principles will be shared with the committee for feedback and the may share it with their respective governance groups. 

The committee agreed that they would meet again in the winter quarter to review the SEA budget, this discussion will be led by Ranck and Mieso.