October 12, 2023

Time	Agenda Item	Purpose | Discussion Leader	Approved Notes
3:00 p.m.	Introductions & welcome	I Co/Vice Chairs	Information sharing (Classified Senate still to appoint a classified rep/Vice Chair)
3:10 p.m.	Approve notes from 09/14/2023	A Co/Vice Chairs	Notes were approved.
3:15 p.m.	Review and approval of mission, role & charge & guiding principles	I/D Co-Chairs	Review and bring suggested edits to the next meeting for final approval.
3:20 p.m.	Finalized Dining Services Request For Proposal (RFP) Team Dining Services Profit & Loss Statement FY 22/23	I/D Co-Chairs	Recap: De Anza College Dining Services is a self-sustaining, college-managed auxiliary service that is dependent upon the ability to generate sufficient revenue to adequately support its function. The department's revenue comes from retail sales, catering & conference clients. Dining Services FY22/23 reflected a $928,261.14 deficit. "lost revenue” funding has been supporting the department over the last few years. RFP is a confidential process similar to hiring process. Public bidding. Equal opportunity for prospective bidders. RFP team draft proposal, review & evaluated bids. Aiming for the May 2023 Board meeting. IR reported previously approx. 83% in-person instruction now approx. 25% in-person instruction. Looking to see what the trend is for this AY. This Fall slight increase as students return to campus. 1000+ transactions per day which is up from last Fall but approx. half of historical transactions. Options and analysis of different strategies has been ongoing for many years, including prior to COVID but no permanent solution has been identified.  Steep pricing increases to support the costs of the department is not an option for our students. Dining services employees are paid union wages and benefits and staffing is not scalable. Average benefit rate is 54%. These are some of the lowest paid FHDA workers. Reducing staff compensation is not an option. Similar process from the Bookstore RFP did not result in any layoffs. FHDA worked hard to ensure all employees were placed in positions at the same salary or better.  No decisions have been made at this time. The RFP is part of looking at options for keeping a food service provider on campus. Lead: Pam Grey, VP Administrative Services Budget: Martin Varela, Director, Campus Fiscal Services Subject Matter Expert: Patrick Gannon, Dir. Dining Services Student: Lydia Wong, DASG President CSEA: Stanley Saraos, CSEA President De Anza Classified/Campus Center: Dennis Shannakian Faculty: Hyon Chu Yi Baker Purchasing Services subject matter experts Meeting #1 10/16.
3:45 p.m.	2023 Institutional Self-Evaluation / Accreditation  Standard III–D: Financial Resources  comments due 11/03/2023	I/A Co-Chairs	Information sharing & feedback Edited draft sections of the Institutional Self-Evaluation Report are being shared this fall with college governance groups feedback. The Office of Communications will combine the final drafts and format them into a single document for submission later this year. Click the link to review the draft document and to make comments. 2023 ISER (deanza.edu) Review and comments by 11/03/2023 Special thanks to Mallory Newell and Brandon Bailey.
3:55 p.m.	Quick News		Preliminary report of 50% law shows District was over 50% but under 51% last year. District is watching closely. Coding is important. HR tracks the FON and District business services tracks the 50% law. Discussion at District level if to send out direction. RAPP should be aware of the 50% and FON when looking at hiring recommendations. SRP hiring is complete and no new faculty hiring money. BAC to provide available funds along with information pertaining to 50% law & FON. Fiscal services closing out month end reports. FY22/23 one of the most challenging year-end close which put a lot of stain on the two fiscal services employees. Team will start working on general fund vacant position review
4:05 p.m.	Upcoming agenda items for AY23/24 2023/2024 State Budget (I/D) FON & 50% law (I/D) General Fund Vacant Position Review and Release of funds to RAPP (I/D/A/R)	All	Agenda setting

BAC supporting documents are posted here: Budget Advisory Committee Documents

Budget Advisory Committee (BAC)
Budget Task Force (BTF)
50% Law = The Fifty Percent Law requires all community college districts to spend at least half of their “Current Expense of Education” for “Salaries of Classroom Instructors.”  
Faculty Obligation Number (FON) = The California Code of Regulations (CCR), Title 5 Section 51025 requires community college districts to increase their base number of full-time faculty over the prior year in proportion to the amount of growth in funded credit FTES.
Institutional Research (IR)
Legislative Analyst’s Office (LAO)
Resource Allocation and Program Planning (RAPP)
Supplemental Retirement Plan (SRP)

A = Action
D = Discussion
I = Information
R = Recommendation

Budget Advisory Committee Meeting	10/12/2023
Name (Original Name)	Duration (Minutes)
Adam C.	45
Christina G. Espinosa-Pieb (she,her, ella)	52
Dr. Woodbury (Erik Woodbury)	52
Eric Mendoza	53
Erick Aragon	37
Katrina Bui - La Voz News (Katrina Bui)	52
Martin Varela	52
Pam Grey	52
Pippa Gibson	57
Rob Mieso	51